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Executive Assistant

2 months ago

Brisbane, Australia Education Full time

**About the Department**:
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.
**About the role**:
As the Executive Assistant you will provide professional, efficient and confidential executive and project support to the Executive Director. The Executive Assistant will report to the Executive Director, Nominated Unit, Nominated Branch, Policy, Performance, International and Intergovernmental Division.
**Responsibilities include**:

- Provide confidential executive support manage day-to-day operations and administer the flow of internal and outgoing correspondence for the business unit.
- Provide confidential project support including research and coordinating briefing papers, preparing presentations and creating professional templates.
- Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation for the work unit and receive visitors and delegations.
- Provide support at meetings by preparing documentation, minute taking and follow up actions.
- Undertake purchasing processes ensuring alignment to financial management principles and procurement guidelines.
- Maintain effective and efficient liaison between the work unit, senior officers of the department and other government representatives and external stakeholders on matters relating to the Division.
- Develop, implement and review executive support systems and procedures ensuring that they operate in accordance with requirements and encourage an exemplary environment in which high quality services are delivered through continuous improvements in administrative systems, processes and leading by example. This includes utilising technologies such as Microsoft Teams, OneNote and Excel to streamline systems and procedures and create efficiencies.

Please refer to the attached role description for any mandatory requirements for this position.
**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.