Council Support Officer

3 weeks ago

Double Bay, Australia Woollahra Municipal Council Full time

$75,277.56 to $95,272.36 p.a. plus superannuation (pro-rata) plus 20% loading (for after-hours attendance at meetings from 6.00pm)
- Permanent part-time - work/life balance
- 15 hours per week (working on Monday, Tuesday and Wednesday plus additional hours for after-hours meeting attendance from 6.30pm currently held on a Monday).
- Based in Double Bay opposite the iconic Redleaf Beach and central to public buses.

**About us**

Woollahra is an area steeped in natural beauty and heritage appealing to residents, businesses and visitors who enjoy its many parks, waterfront locations and historic buildings. Our people come from a diverse range of backgrounds and professions creating a dynamic workforce of over 400 staff members.

**About the role**

An exciting opportunity has arisen for an experienced and well-organised Council Support Officer to join the Governance & Risk team at Woollahra Council on a permanent part-time basis.

As Council Support Officer, you will play a vital role in supporting the effective and efficient running of various meetings held by Council including the Council, Committee and other panel meetings.

A key aspect of this role will include the taking and recording of live meeting minutes for the purpose of recording decisions which may occur outside normal business hours. At present, Council and Committee meetings are held on Monday evenings. In recognition of this requirement, you will be paid an hourly rate plus 20% loading per hour for meeting attendance after 6.00pm. Note: Applicants must be available to work on Mondays, Tuesday and Wednesday based on the current meeting schedule.

The role will:

- ensure and provide secretarial and administrative support for the effective and efficient

running of various meetings held by Council including the Council, Committee, the Audit,

Risk & Improvement Committee and other meetings.
- project and promote the image of Council as being efficient, courteous and customer

focused
- ensure effective administrative support, updating and tracking of various registers and undertaking other duties that may be reasonably determined from time to time by the Coordinator Governance and/or Manager Governance & Risk.

**About you**

To be successful in this position, you will have proven experience in taking detailed minutes at Council/Committee level meetings and possess a high level of attention to detail. Additionally, you will demonstrate a high level of flexibility and the ability to work varied hours based on business requirements and be able to demonstrate excellent administrative skills.

**What’s in it for you?**

We promote equal access to opportunities within the organisation and we pride ourselves on creating a safe and engaging working environment.

We are dedicated to looking after our staff, because if we look after our people, we will be better placed to look after our community.

Eligible staff will be entitled to some of the following benefits:

- Subsidised gym membership through Fitness Passport with access to 810+ fitness facilities
- Generous personal leave provisions (E.g. Long Service Leave after 5 years’ of continuous service, Parental Leave, Health & Wellbeing Days, Study Leave)
- High quality training and development opportunities

**Essential Criteria**
- Proven experience in taking minutes at board, Council or Committee meeting level.
- Demonstrated active listening and the ability to follow debate/discussion at meetings.
- Strong attention to detail and organisational skills including the ability to set priorities and to work to deadlines.
- Demonstrated minimum typing speed of 50-60 words per minute.
- Ability to work independently with mínimal supervision together with a commitment to working in a team environment and multi-skilling.
- Demonstrated experience in the use of Microsoft Office suite especially Advanced Word and Outlook.
- Previous experience in formal record keeping, including database management and use of an electronic document management systems.
- Excellent written, verbal and interpersonal skills with a focus on enhancing customer experience.
- Proven ability to work effectively as part of a team and demonstrated commitment to continuous improvement.
- Demonstrated understanding of and commitment to WH&S and EEO principles.

**Desirable Criteria**
- Experience in a Local Government environment.
- NSW Drivers Licence.

**How to apply**
- You will be asked to demonstrate how you meet each of the selection criteria.
- If you have a separate statement addressing the selection criteria, please upload it as a cover letter and simply refer to it in the online questionnaire.
- You will be able to upload 2 documents only.
- For further information about the role, please contact Helen Tola, Manager Governance & Risk on 02 9391 7012 during business hours.

**CLOSING DATE: Sunday, 6th August 2023**
- Woollahra Council is committed to responding to its responsibilities under the Work Health and Safety Act 2011

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