Office and Events Coordinator

2 months ago

Brisbane, Australia Hexagon Asset Lifecycle Intelligence Full time

Responsibilities/Main Activities:
As the **Office and Events Coordinator**, you will be responsible for providing administrative support to the Australian and NZ Business'. Ensuring the smooth and effective management of office administrative duties, office facilities and Internal Events and will be responsible for performing administration duties toward a variety of employee and HR team requests.

**Responsibilities**

**Office Co-ordination**
- Provide administrative support to the ANZ HR Team
- Effectively coordinate and facilitate the induction/onboarding program for new staff, including maintaining Welcome Packs, schedule new employee induction meetings
- Coordinate the Employee Service Award program for ANZ; ordering gift cards, trophies and creating certificates. Tracking award delivery
- Assist with reports and projects, as required
- Provide efficient administrative assistance to management and staff
- Organise and coordinate overseas, interstate and local couriers and shipments

**Internal Events Co-ordnation**
- Selected Internal Events Travel Coordination: organize domestic/international travel, booking airport transfers, hire cars, and/or accommodation. Point of contact for Travel Insurance claims and enquiries.
- Organize staff meetings / functions / training sessions / presentations and catering
- Event management of commute worthy events, including Annual office Christmas parties’, Senior Management meetings, Internal workshops, Internal networking
- Maintain strict adherence to company security procedures and government regulations

**Facilities co-ordination**
- OHS/First Aider representative for the office and
- Fire Warden rep for the office and coordinate other office fire warden representatives (ongoing training provided)
- Facilities management & office management & Car Parking (general)
- Point of contact with Building Management Offices
- Organise the maintenance of office equipment and office facilities across ANZ wide
- Maintain stationery, kitchen and other consumable supplies - across all offices as needed

LI-AC1

Qualifications and Experience Required:
**Essential**
- High level organization and administrative skills
- Strong communication skills.
- Ability to work without close supervision
- Ability to priorities tasks
- Flexibility and adaptability
- Positive attitude
- Events co-ordination experience (preferable)
- Proactive and solution focused problem solver
- Excellent interpersonal skills
- Initiative and willingness to learn new processes and tasks.

**Desirable**
- First Aid/OHS Certified, desirable but not essential
- Experience working in SAP Success Factors desirable but not essential

Position Summary/Purpose:
This position is responsible to provide administrative support to the Australian Business. Ensure the smooth and effective management of office administrative duties, office facilities and will be responsible for performing administration duties toward variety of employee requests.

LI-SH1 #LI-Hybrid

Key Behavioural Competencies: Employee Behavioural Profiles Current KPI Requirements:
To be agreed

Objectives/Goals:
To be agreed

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