Aps5 Project Support and Administration Officer

2 weeks ago

Sydney, Australia Australian Commission on Safety and Quality in Health Care Full time

The National Standards Program is responsible for the development and maintenance of national safety and quality standards, such as the National Safety and Quality Health Service Standards (NSQHS Standards). This program also maintains the Australian Health Service Safety and Quality Accreditation (AHSSQA) Scheme which operationalises the national safety and quality standards.

A recent body of work for the National Standards Program involves the development and refinement of a framework of actions for health services to use in addressing their impact on the environment as well as the health impacts from climate change. This framework is known as the Environmental Sustainability and Climate Resilience Healthcare Module.

The Project Support and Administration Officer supports the National Standards Program in the development and refinement of the ESCRH Module, supporting resources and incorporation into the AHSSQA Scheme. Activities the Administration and Procurement Officer will be required to perform include:

- project management duties and preparation of project documents
- providing support to program committees and stakeholder management
- organising and assisting with public consultation processes
- procurement and contract management.

The position will suit a person who has excellent time management skills, is highly organised and flexible.

This position is an exciting opportunity to support the Commission’s work on environmental sustainability and climate resilience across the healthcare sector.

Duties of the Project Support and Administration Officer will include, but are not limited to, the following:

- Undertakes projects in collaboration with the manager and other team members and provides administrative support to the project staff.
- Provide secretariat support to the work of the program and expert groups including coordinating papers and agendas, correspondence with committee members, acquitting meeting attendances, managing bookings and maintaining records.
- Undertake procurement and activities in line with the Commission’s procedures to purchase goods or services including: preparation of procurement plans, obtaining quotes, liaising with the successful vendor and preparing relevant documentation.
- Undertake basic financial administration (monitoring of the Program Budget, accruals and payments), processing invoices in SAP Concur and the Commission’s financial administration systems.
- Collaborate with team members and other program teams within the Commission to support the work of the team.
- Maintain a range of databases related to travel, contract registers, document management and other systems as required.
- Other duties related to the work of the National Standards Program, as directed.
- Experience in providing high quality administrative support, and knowledge of government processes and procedures.
- Experience with basic project management
- Experience supporting the work of committees.
- Extensive experience in word processing and a good understanding of Microsoft Office programs and electronic document management systems.
- Demonstrated organisational skills and the ability to work within a team environment.
- Effective oral and written communication skills.
- A CV summarising your relevant experience and qualifications
- A two-page cover letter broadly addressing your suitability against both the position description and selection criteria.

**Please note**: All staff are required to provide evidence of a COVID-19 primary vaccination course, which is the first two doses of a Therapeutic Goods Administration approved or recognised COVID-19 vaccine.

Questions about the role can be directed to James Katte (02) 9126 5024.

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