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Projects & Contracts Adminstrator

5 months ago

Brisbane, Australia Embodied Full time

We are currently seeking an experienced Contracts and Projects Administrator to join an industry leader specialising in custom workshop solutions in the Mining and heavy haulage sectors. As a pivotal member of the Operations team, you will provide essential support in coordinating projects and managing contracts while ensuring adherence to the high safety and quality standards. With a great team culture and progression opportunities available, you will work closely within a team of three Project Managers assisting with tenders and contract documents.

To be successful in this role, you would ideally have three years of Contracts Administration experience and the ability to manage competing priorities. With projects across Australia, you will have the benefit of working across a diverse portfolio of projects and work closely with the Operations Director.

**Key Responsibilities**:

- Collaborate with the Sales and Project Management teams to support equipment sourcing for contract tender processing, including evaluating quotes.
- Carry out tasks to obtain compliance with regulatory authorities and necessary documentation (permits, authorisations, etc.) under the guidance of project managers.
- Contracts review, drafting and negotiation.
- Utilise MYOB Exo Job Costing to manage project equipment and related items.
- Monitor and document excess materials on projects (reverse stock).
- Develop and organise all HSEQ documentation for new projects as instructed by project managers.
- Prepare the bill of materials report for projects as directed by project managers.
- Develop and maintain site authorisation matrix/structures as needed.
- Ensure compliance with professional standards, service quality objectives, safety standards, environmental standards, and internal/external regulations.
- Collaborate with project managers to develop detailed, costed, and appropriately timed project plans, regularly updating progress and costs.

**Key Requirements**:

- Strong project and contract administration experience.
- Sound understanding of construction regulatory environments and relevant authority requirements.
- Proven ability to develop systems and procedures.
- Advanced computer skills, including proficiency in MS Office.
- Meticulous attention to detail.
- Strong communication and literacy skills.
- Demonstrated ability to achieve results within deadlines.
- Strong focus on continuous improvement and document control.

Based at the Head office in QLD, you will be welcomed by a supportive team who strive to exceed their customer’s expectations. You will also be provided with an exceptional base salary and continual professional and personal progression opportunities. If you are seeking a secure, long-term position within a highly regarded organisation, please send your detail to Joe Norris via the provided link or call 0435 319 727 to discuss this opportunity further.