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Office Administrator

1 month ago

Mentone, Australia Bodyright Healthcare Full time

Administration Officer - 6 month contract with a view to permanent
- Interviews will be held be w/c 27 Nov
- Start Date is negotiable
- 9am to 5.30pm Mon - Fri.

Whilst currently based in Oakleigh South, we will be moving to our new bigger premises from Feb 2024 in Clayton.

**Company Description**

Bodyright Healthcare has thirty-five years' of clinical experience and is now emerging as a premium Allied Health Service provider provides Allied Health Services to Aged Care, Community Care, and NDIS sectors.

We have a great team and business culture we are very proud of. We always reinforce and support behaviours that facilitate our culture as we know this has a great impact on our clients. So, when we add to the team, it has to be a win win. Our company motto is "Have Fun, Help People, Make a difference".

We are expanding our team and looking for a highly organised and efficient Administration Officer with experience in a similar fast paced environment. Medical Administration experience would be advantageous but not essential as we can provide in-house training to support this.

**Role Description**
- The Administration Officer role is essential to the business’ achievement of service goals and to driving a positive and inclusive workplace culture.
- Reporting to the Director, you will lead and manage all day to day Administration activities.
- You’ll be a take-charge individual who feels comfortable identifying and making changes to improve our office’s efficiency and productivity metrics.
- You’ll play a pivotal role in overseeing the success of BodyRight Healthcare.
- You will be the first point of contact for all our clients, customers, patients, and team members ensuring scheduling is full, invoicing is out for payment, and referrals are organised within agreed timeframes.
- Attention to detail & the ability to work under pressure is key to this role as this is a very busy office where no day is ever the same.

**duties will include**:

- Scheduling Appointments for our entire team
- Actioning referrals within agreed deadlines and service levels
- Receiving & dispatching deliveries
- Ensuring compliance certificates are current and valid for all teams
- Invoicing
- Taking minutes at Team meetings
- Stocktake of supplies for Aids & Appliances and Office ordering equipment
- Management & organisation of Team Social Events
- General upkeep of office tidying reception, bathrooms kitchen areas etc
- Perform Adhoc duties as requested to support the entire team - Canva, Trello, Asana, Loom, uniform ordering, etc

**Desirable Skills/Qualifications/Experience Required**:

- Have strong communication & problem solving skills
- Have the ability to work autonomously as well as in a team environment
- Excellent communication skills both verbal and written
- Excellent organisational skills with the ability to prioritise tasks
- Able to perform routine tasks to deadlines
- Highly motivated, enthusiastic proactive approach
- Ability to work under pressure
- Have a thorough understanding of our software (PracSuite, Sales Force, Docusign, Employment Hero, Canva, Google Suite, Loom, Trello,)

**Salary**: From $35.00 per hour

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- This is a role where the ability to multi task and meet deadlines is essential. No day is ever the same. How do you prioritise your workload in this environment.

**Experience**:

- Office administration: 3 years (required)
- Medical administration: 2 years (preferred)
- Google Suite: 1 year (preferred)
- Salesforce: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 27/11/2023

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