Executive Assistant

2 weeks ago

Brisbane, Australia Brisbane Private Hospital Full time

**Brisbane Private Hospital - Executive Brisbane Private Hospital - Executive Assistant - Maternity Leave (11-month contract)**
- **Dynamic and rewarding role**:

- **Parking included**:

- **Full time position - Monday to Friday**

Are you an experienced Administration Professional looking for a rewarding opportunity?

**About the role**

Brisbane Private Hospital is seeking an experienced Executive Assistant to join our busy executive office on a full time - 11-month Maternity leave contract, with possible opportunity to extend.

This role is responsible for directly assisting the General Manager with all business matters, displaying exemplary customer service at all times, and providing administrative support for the executive team as required. Brisbane Private Hospital is in a growth phase, and this role is critical to supporting the strategic and operational trajectory of the hospital.

**About us**

Brisbane Private is a 181 bed acute and rehabilitation hospital with 17 operating theatres conveniently located above the Roma Street Parklands. Specialties include neurosurgery, orthopaedics, spinal, plastics, urology, ENT, Rehabilitation and general surgery and delivery of Brisbane’s leading private drug and alcohol programs from Damascus Health Services.

**Key Responsibilities**:

- Assist Brisbane Private Hospital’s General Manager (GM) with all business matters.
- Manage incoming calls to the GM’s office by screening, delegating and responding to calls and acting on behalf of the GM.
- Coordinate extensive diary management for the GM, ensuring daily commitments are appropriately prioritised and meet the priorities of the business imperatives.
- Establish and maintain effective working relationships with senior managers across Healthscope, Visiting Medical Officers (VMOs), employees and external stakeholders, liaising with and resolving issues without escalation to the GM.
- Assist Senior Leadership Team with daily enquires and provide support / training where required.
- Cover HR Admin / Credentialing Coordinator when required.
- Manage rostering and leave requirements for the Executive, Marketing and Finance teams.
- Manage complex domestic travel arrangements, including flights, accommodation and car hire.
- Successfully organise meetings and workshops, and strategy days.
- Manage extensive commercial card and general expenditure for the GM.
- Liaise with Healthscope IT to facilitate IT Solutions onsite.
- Manage ad-hoc projects as required.
- Maintain management of documentation, records and office systems for ease of access of information used by the Executive Team.

**Essential criteria**:

- Three years executive administration experience in a busy and professional environment
- Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
- Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
- High level attention to detail
- Strong organisational and time management skills with the ability to multitask
- Outstanding customer service
- Excellent interpersonal and communication skills
- Strong written skills
- Ability to work autonomously and within a team
- Ability to follow instructions and take directions
- Previous administrative experience in a hospital/health care environment is desirable

**Why Healthscope?**

When you join Healthscope, you become part of our Community of Care.

Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.

We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.
- Come and be the difference in our patient's lives_.

You’ll also benefit from:

- Flexibility to work across one or multiple hospitals across our network.
- Discounted health insurance
- Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience duri

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