Aps Level 5, Financial

2 months ago

Canberra, Australia Department of Industry, Science, Energy & Resources Full time

Canberra
- Applications close 5 November 2024

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
**About the team**:
The Credit Card, Overseas Networks, Fleet, Insurance, Travel and Expense8 Section (CONFITE8) is part of the Financial and Shared Services Branch within the CFO Division.

The section has responsibility for providing the following services to the department:

- Credit card policy, administration, and support;
- Overseas travel policy, bookings, and system administration;
- Domestic Travel policy, support, and advice;
- Fleet management policy, administration, and support;
- Comcover Insurance management;
- Overseas Counsellors support and administration;.
- Expense8 business support;
- Business improvement relating to functions; and
- Change and comms relating to CONFITE8 and financial services.

**The opportunity**:
Join our team and you will have an opportunity to be involved in whole of government initiatives relating to travel, fleet and credit cards and extend your skills and experience in customer service, service delivery, and process improvement

**What’s in it for you?**:
We value innovation and encourage creativity. We strive for continuous improvement and provide a supportive environment. Join our team and experience:

- Being part of interesting and progressive projects
- Developing your potential and build competencies in travel, fleet credit card activities and project management
- Supportive, people-focused leadership
- Strong commitment to diversity, equity, inclusion and belonging
- Generous and flexible leave provisions

We are looking for highly motivated self-starters that thrive in a dynamic environment and bring strong teamwork, customer service, problem-solving and analytical skills.
- strong verbal and written communication skills.
- Good judgement, analytical and problem-solving skills, understanding when to escalate complex issues
- strong organisational and time management skills, with an ability to use initiative.
- be flexible, with demonstrated ability to adapt to changing circumstances and priorities
- able to work effectively under pressure and high workloads with tight deadlines.
- able to build productive working relationships with internal and external stakeholders and customers
- be an effective team member that works collaboratively across the section
- experience in travel, fleet, credit cards, insurance or project management.
- experience in using expense8, TechnologyOne and Excel is desirable.

**What you will do**:
There are multiple positions available at the APS 5 level within the section, on an ongoing basis.
- Identifying key issues and assist with finding solutions to these issues.
- Engage with internal and external stakeholders, as required.
- Contribute to business process/continuous improvement activities including user testing.
- Communicate effectively with internal and external stakeholders, contributing to a culture of high-quality service delivery.

In addition to the above, in the following roles your duties will include, but are not limited to:
**APS5 Travel Officer**
- Co-ordinate overseas travel bookings for department staff including SES and Executive
- Assist with audit, compliance and reporting.
- Assist with developing and maintaining the department’s travel policies and procedures.
- Provide advice and training to individuals and Divisions on travel policies and processes, expense8 and the international travel approval system.
- Build and maintain key relationships with SES and Executive EA/EO group.
- Assist with preparation of travel reports and input into emissions reports, senate estimates etc.

**APS5 Fleet Officer**
- Record and maintain correct data regarding the department’s vehicle fleet.
- Support the management of fleet vehicles for divisions by ensuring vehicles are used and maintained within policy, and providing advice and assistance where required.
- Track and analyse fleet performance metrics for making recommendations for vehicle selection, maximising usage and ensuring c

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