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Sharepoint Collaboration Consultant
4 months ago
Location: Melbourne | CBD
Job type: Full time
Organisation: Department of Transport and Planning
**Salary**: $129,379 - $173,138
Occupation: Other
Reference: 2704
**About the Role**
This role enables delivery of key SharePoint records management projects and initiatives across the department, working closely with Enterprise Technology and managed service providers. You will sit within the Records Management branch and provide technical expertise and specialist advice relating to SharePoint and Microsoft 365 Records Management Systems.
**This is a 2-year Fixed Term Position.**
PD link here. PD SharePoint Collaboration Consultant
**Position Outcomes / Accountabilities**
- Take a lead _records and knowledge management_ role to implement and develop collaboration technologies (M365) and manage-records-in-place.
- Engage with business and technical support teams, gather requirements, contribute to the design, test and implement and improve collaboration platforms.
- Play a leading records management role with record/data migration.
- Oversee training and change management activities.
- Work closely with managed service providers and industry stakeholders to identify industry best practice and product development.
- Advise, as key stakeholder, in procurement and evaluation process of contracts and services.
- Provide strategic advice to the Manager, Records Management and senior DTP management regarding SharePoint & Microsoft Teams
- Prepare complex reports, advice and business plans.
**Key Selection Criteria**
- **Systems Thinking**
Ability to diagnoses trends, obstacles and opportunities in the internal and external environment that connect to own work and the team’s work.
- **Digital and Technological literacy**
Able to guide others in operating digital and technology tools relevant to area of work. Understands the impact of internal IT landscape to daily operations.
- **Future Focus**
Experienced in understanding the broader context when reviewing an issue or problem and supporting others to do so.
- **Critical Thinking and Problem Solving**
Ability to considers a broad range of topics (beyond immediate area of work), works across DTP and government.
- **Knowledge Management**
Able to champion and lead in the development of an organisational knowledge management approach.
**Personal Attributes**
On a personal level you will be used to working with a degree of flexibility and adaptability and enjoy working in a collaborative environment.
**Qualifications and Experience**
**Mandatory**
- Extensive experience with information and records management systems and tools, including SharePoint and M365, in a large government or corporate organisation.
- Strong understanding of the Victorian Legislative framework for records management.
**Desirable**
- Tertiary qualification or comparable experience
- Experience with RecordPoint/Records365
- Experience with Content Manager
- ITIL Experience or qualifications
- Project management experience
**What we offer**
- Meaningful work making Victorian communities more accessible and liveable.
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork.
- Optimal work-life balance initiatives including flexible working arrangements.
- We prioritise the development of a safe and inclusive culture.
**Cultural Values**
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
**How to Apply**
Click the ‘**Apply**’ button and follow the prompts. Applications should include a resume and a cover letter. Applications close **10.00pm on Friday the 8th of December 2023.
