Project Officers, Victoria Operations

2 weeks ago

Canberra, Australia Australian Electoral Commission Full time

**Agency Purpose**

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

**The AEC’s values and commitments**

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

**The Team**

The Victoria State Office is divided into two key areas; the Operations Delivery section who are responsible for overseeing and administrating the 39 Victorian electoral divisions, and the Project Support Unit that undertakes the governance and corporate support including financial and administrative services for the state.

For the delivery of a federal election or by-elections, staffing rapidly expands to help manage the increased workload around risk management, fast moving project work and logístical activities, media, and public scrutiny.

**The Opportunities**

The Project Officer in the Project Support Unit will support the Senior Project Officers and Assistant Directors in section planning, day to day administration, management and delivery of short-term tasks, longer term initiatives/projects relating to corporate, governance and election readiness functions of the State Office.

You need to be flexible, organised, goal-oriented and agile in meeting the agency priorities as required by management during the election cycle/event. The Project Officer is required to communicate effectively with all levels of stakeholders and deliver high quality outcomes within strict timeframes.

To excel you’ll have:

- Resilience and positivity with the ability to respond and adapt to changing operational environment. Have personal drive to achieve goals. Demonstrated ability to work autonomously and strong commitment to working collaboratively within a team to achieve results.
- Ability to develop relationships with internal and external stakeholders at all levels, ensuring clear, timely and effective communication, coordination and negotiations are conducted.
- High level of analytical skills and ability to make evidence-based and effective decisions. Demonstrated ability to prioritise and complete tasks within a legislative environment, project, budget and policy parameters within set timeframes and frameworks.
- Ability to undertake risk management and assessment preferably with experience in the delivery of medium to large scale operational and legislative environments.

At the APS level 5, you will be required to demonstrate the additional skills and abilities:

- Ability to lead the team to manage increased workloads to meet operational objectives and achieve quality outcomes.
- Ability to identify individual training needs and foster a knowledge sharing environment with encouragement of continual professional development.

Desirable skills and experiences:

- An understanding of procurement and contract management processes and practices.
- Knowledge or ability to quickly acquire knowledge of Australian Electoral Law, processes, practices and parliamentary systems.

**Eligibility**
- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

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