Office Coordinator

2 weeks ago

Surry Hills, Australia Aje. Full time

Over the last 14 years Aje has carefully built a culture where our people are supported, inspired and encouraged to be the best they can.

Along with our incredible team, our brand has an intrinsic sense of duality, balancing toughness with femininity, untamed volume with structure and signature statement pieces alongside effortless essentials. These complementing differences are captured in Aje’s unique aesthetic and have contributed to the brand becoming one of Australia’s most influential fashion houses.

Aje Collective invites you to be a part of this new era as we have an exciting opportunity for a part-time Office Coordinator to join our Head Office Team.

The Office Coordinator must be able to demonstrate strong administration and organisational skills, be systems-orientated and customer service focused. You will understand the importance of being the face of the brand on many occasions, from greeting external parties for meetings and acting as the key contact for many vendors that support our office environment. You will thrive in an autonomous environment and will be happy to put on your proactive thinking cap regarding new systems and solutions that will help increase efficiency within our office spaces.
- Part-Time Hours: 2-3 days per week (With potential to do a rotating roster)_

**As a Office Coordinator, your tasks will include**:

- Overseeing the office environment to implement office procedures that improve efficiency and flow
- Meeting management including meeting and greeting clients and meeting room set-ups
- Maintenance of the various office calendars and booking processes, across Google Suite and Slack
- Managing in-bound and out-bound post and couriers
- Supporting the People & Culture Specialist with the organisation of team culture initiatives, including birthday gifts, monthly drinks, Lunch & Learn, end of year celebration and various conferences
- Creating and circulating internal communications around office events and office maintenance updates
- Managing the office expense budget

**You will bring**:

- Experience working as an Office Coordinator in a busy and growing business
- Ability to liaise across the full spectrum of administrative services and relate positively to a wide range of people
- Excellent communication, negotiation, organisational and time management skills
- Demonstrated knowledge and experience of managing office budgets
- Experience using Adobe and Microsoft Suites
- A positive track record in working closely and positively with team members at all level
- Ability to continuously identify opportunities for improvement
- Flexible approach to all tasks to accommodate shifting timelines and priorities

**We recognise the impact our team has on our success. To show our appreciation we want you to enjoy..**
- Enticing salary packaging
- Your growth is our growth, training and development programs are recommended and encouraged
- Stepping away from the traditional, Aje HQ is a sunlit space within Surry Hills that influences creative and collaborative thoughts. The awe will never diminish when looking at the curved arches, textured walls and open roof.
- Take advantage of the Sydney Sun with our Summer Friday Hours
- Celebrate milestones such as, Birthdays with Aje leave benefits
- Be a part of the change with increasing positive corporate responsibility, reflected through our Aje Aware Charter
- Be adored and recognised as no key achievement and success goes unnoticed
- We appreciate our hard working teams however, a healthy work life balance is one in which we actively promote
- Embrace the Aje style with our generous employee discounts, pre-order programs, clothing allowances and regular sample sales

**Are you ready to join us on the Aje Collective Journey?**
- At Aje, diversity is a founding principle of the brand, taking inspiration from multicultural Australia throughout all visual communications since inception. We are committed to developing a culture and environment that celebrates diversity, equality and inclusion by promoting diversity in all forms and creating a safe environment for all employees, applicants and customers_

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