Corporate Events Coordinator

2 weeks ago

Brisbane, Australia Ray White and Loan Market Full time

We are the largest real estate group in Australasia with more than 1000 offices across Australia, New Zealand and Indonesia. Ray White was established in 1902 in regional Queensland and our network sold more than $74 billion worth of property and helped more than 200,000 families and businesses with their property ambitions in the last financial year.

Please don’t be fooled by our size, we are still very much privately family-owned and led by the White family. We are also in the people business, not property. We are only as good as our people and we value our staff. Cultivating a culture in which our members feel safe, connected, motivated and supported is a key focus for us. Our wellbeing program ‘Together’ provides a way in which we can achieve this.

The objective of the Together Wellbeing Program is for Ray White Group to protect, support and promote the mental health and wellbeing of all staff through workplace practices encouraging staff to take responsibility for their own wellbeing whilst also taking care of each other. It’s about building a community (both online and offline) across the entire group of businesses owned by the White family.

**Our team**

We are a tight team of three, made up of the Head of Events and a fellow Event Coordinator. While we might be small, we’re mighty Although the scale of our output may seem large for a team of three, we have processes and systems in place to work efficiently and effectively to power through tasks. We’re joined by several hundred fellow Ray White corporate team members, including around 120 in our Brisbane office. On any given day, you could be working closely with any of our six state/country corporate teams, liaising with any of our 1000+ franchisees and their agents.

**The role in a nutshell**

As a member of the Events Team, you will work with colleagues from Ray White corporate offices across Australia and New Zealand to assist in delivering several hundred events of varying sizes throughout the year.

The job is not for the faint of heart; you’ll thrive under pressure and love juggling multiple tasks at a time to meet deadlines and satisfy varying stakeholders. In short, you’ll never be bored

Specialising in our software platform, EventsAir, you will be responsible for the management and maintenance of the company’s internal training bookings as well as the sourcing of external venues for these sessions. This role is a vital part of the team and will require you to be across many events at once, assisting the team in delivering all programs - anything from manning a registration desk to managing a running order, and everything in between

Specifically, this will look like:

- Set up and management of events through conference booking software system (EventsAir)
- Updating the company’s intranet site
- Booking training venues
- Liaising with State teams and venues in delivery of training events
- Producing name tags, attendee lists and other collateral for events
- Preparing bulk mail communication to the network (mail merge)
- Supporting the delivery of benefits to sponsors
- Assisting with coordination of marketing materials
- Assisting with budget tracking and reconciliation
- Liaising and confirming details with vendors and suppliers
- Timely response and follow up to enquiries from the network
- Managing the general enquiries inbox
- Following up any outstanding items with internal and external stakeholders
- Occasional onsite support at events (registration, name tags, signage, pack in/pack out etc.)
- Out of hours assistance when required including weekends, early starts and late nights

**Who would this role suit**
- Someone positive, upbeat and who will bring a professional and proactive approach to their day
- Someone with excellent attention to detail and an understanding of why that is of great significance to the role - nothing gets past you
- Excellent time management and prioritisation skills to keep the balls in the air, with a calm demeanour and adaptability to manage the unexpected
- Driven, committed and a team player with a can-do attitude
- Someone who can roll up their sleeves and get stuff done
- Passion to deliver the fun, energy filled, and unique events that wow guests
- Minimum of 3 years full time experience in corporate customer service, business administration or events
- Intermediate level in Microsoft office products including PowerPoint, Excel and Word
- Experience in using G Suite and EventsAir highly regarded
- Successful completion of high school certificate or equivalent
- Tertiary qualifications in a relevant discipline highly regarded
- Living our values of Leadership, Integrity, Curiosity and Discipline
- Passion for customer service
- Planning focused and detail oriented
- High level communication ability

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