Administrative Assistant

3 weeks ago

Sydney, Australia EST10 Full time

**Detailed Job Description**:

- $70,000 + Superannuation, dazzling Darlinghurst Studio
- State of the art studio in prime Darlinghurst location
- A people centric role that is the heart of the business for colleagues and clients

**What makes this company unique?**:
Our client is a leader in Urban Planning Design and carries a long-standing reputation of championing innovation and sustainability. Their award-winning projects combine the modern and the historical heritage into extraordinary, interconnected spaces. Composed of a vibrant, multidisciplinary team, you will be working closely with a team of 20 within their operations team, alongside a larger team of respected architects, designers and industry experts The Admin Assistant will be a true brand ambassador between front of house and back office. Get the chance to contribute to their studio social committee, enjoy Friday get togethers, internal team events, monthly breakfasts and other team initiatives.
- Fantastic training and mentoring
- Kickstart your career with a prestigious brand
- Diverse and supportive environment with unparalleled team culture

**What is unique about you?**:
As the welcoming face that represents the company before clients and visitors, you have a genuine interest for design, architecture and the visual arts. You are eager to learn and ready to steer your career in the growth direction. Your communication skills and your 5-star customer service create remarkable memories for clients and colleagues alike. You are highly organised, detail-oriented and able to manage multiple tasks and competing deadlines without getting flustered. Your positive attitude and helpful nature allow you to collaborate with a range of stakeholders and external partners. Resilience, work ethic and a willingness to go above and beyond for your team are key to thrive in this environment. This job is a great opportunity to support a brilliant studio, naturally developing your experience as time goes on.

**A snapshot of your role**:

- Be a true ambassador for the brand as you welcome guests and clients into the studio and act as a first point of contact for all phone enquiries and company shared inboxes
- Play a key role in the company’s social committee, planning and organising team events and social activities, including booking venues, catering and invitations
- Supervise the office inventory checklists, liaising with contractors and service providers and organising service and maintenance as required
- Manage the studio’s five meeting rooms, ensuring booking requirements such as catering, and IT are met whilst troubleshooting any clashes or potential problems ahead of time
- Assist the executive assistants and practice manager with diary and travel management, booking corporate flights and accommodations and maintaining the airline points records up to date

**How to apply**:
Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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