Records Management Officer

1 week ago

Melbourne City Centre, Australia Department of Education Full time

About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Division
The Assurance, Knowledge and Executive Services Division (AKESD) has the following functions under the Assurance Branch, Knowledge, Privacy and Records Branch, and Executive and Ministerial Services Branch:

- Internal audit, VAGO audits, School Council Financial Assurance program
- Cabinet and Parliament support, including board appointments
- Freedom of Information
- briefings and correspondence support
- Departmental Liaison Unit
- privacy advice and support
- records and digital content management, SharePoint and copyright advice and support
- Mail services

About the Role
- Leading and supporting archiving visits in schools across Victoria to prepare, collect and transfer selected hardcopy records from schools for archiving.
- Assisting in processing hardcopy records for digitisation and assessing quality of digitised records.
- Providing a range of operational services relating to records management, archives, logistics, procedure development, and records processes.
- Proactively contributing to the department's records management program in accordance with the Public Records Act 1973 and related Public Record Office Victoria (PROV) Standards.
- Providing support to the Team Leader, School Records Management Program.

Capabilities
If you can picture yourself visiting schools across metro and regional areas in Victoria, with the thrill of being on-site as a School Archiving Visit Lead with a role that promises variety every day, this role is for you
If you possess exceptional planning and organizing skills coupled with adept stakeholder management and enjoy working in a fast-paced and collaborative team environment, we want to hear from you
Your specialist expertise in records management and ability to work flexibly and with a variety of stakeholders is crucial for contributing to this school records archiving program. Take the next step in your career by joining our team and making a lasting difference in the education sector.
Qualifications and Experience
- Relevant tertiary qualifications in Information & Knowledge Management, is desirable.
- Minimum 2-3 years of record management experience.
- Demonstrated ability to work autonomously with exceptional planning and organising skills.
- Demonstrated ability to be proactive, taking initiative and accountability for actions.
- Excellent team player with an ability to collaborate across the team to achieve team goals.
- Exceptional stakeholder management skills, effectively dealing with uncertainty and resolving issues, constructively.

Mandatory requirements
- Ability to travel as the role involves state-wide travel, including regular overnight stays.
- A valid Working with Children Check and full Drivers' License is required for this position.
- This role involves on-site work only.

Further Information
For more details regarding this position, please see attached position description. Applications should include a Cover letter (no more than 2 pages) along with a Curriculum Vitae.
Applicants requiring adjustments can contact the nominated contact person.
Applications close 11:59pm, Wednesday, 5 June 2024.

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