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Lease Administration Associate

1 month ago

Melbourne, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
We are on the lookout for a driven graduate or administrator to join our Melbourne or Sydney based team to become our Lease Administrator on behalf of JLL with a prominent Government Account. This role will be responsible for efficiently supporting management in performing a diverse range of property portfolio related duties including co-ordination, reporting and management of the portfolio in line with the requirements of JLL & the Account.

**An overview of the role**:
Calculate fixed, CPI and lease events report for Lease Administrators on a monthly basis
Liaising with internal and external contacts when required
Generate and distribute monthly reporting including rent roll
Process ad hoc invoices
Ensure all rent roll reports are accurate and distributed within agreed financial calendar
Review recurring invoices and statements.
Liaise with landlords where required
Perform all Lease Administration tasks as per Global Compliance Policy
Manage all lease administration related landlord queries
Assist to prepare and distribute ad-hoc reports as required;
Ensuring that the agreed procedures and process flows are adhered to strictly in accordance with guidelines;
Manage various trackers for data governance and compliance.
Perform document and data management;
Assist with Budgeting and Reporting
Participate in annual audits
Liaise with Finance and Leasing teams as required

**Sounds like you? This is what we are looking for**:
1-3 years of relevant work experience
Having the ability to understand and interpret commercial contracts and Rent Roll reporting (preferably real estate leases)
Work strongly both independently as well as in a team
Knowledge of accounting and reconciliation with accounts payable and accounts receivable
Experience using a property management/lease administration system and Microsoft excel reporting
Strong attention to detail
Excellent written and verbal communication skills

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that