Executive Assistant

2 weeks ago

Burwood, Australia Deakin University Full time

**Job no**: 557035

**Work type**: Full-time

**Location**: Melbourne - Burwood

**Categories**: Administration
- Based at our Melbourne, Burwood Campus
- Full-time and fixed-term 12 months
- HEW 6 $92,573 - $99,972 + 17 % Superannuation (Pay rate applicable from 1 July 2024)

**Who are we?**

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

**As a Executive Assistant, you will**:

- Manage administrative processes in the Head of School’s office to ensure that they are completed in a timely manner consistent with University policy and procedures.
- Manage internal communications to University staff and students of the School where required.
- Manage external communications with government departments, peak industry bodies, partnership organisations, and other stakeholders, assigning appropriate priority to ensure timely decisions.
- Manage and prioritise the Head of School’s diary (duties, functions, commitments, and internal and external activities), and assist with drafting and preparing reports, correspondence and information on behalf of the Head of School.
- Interpret, analyse and prioritise all incoming and outgoing communication and provide expert advice, feedback or referral as required with regard to University policies and procedures.
- Provide administrative support and coordination at the School level for a range of human resources processes including the recruitment of Honorary positions, academic probation, Performance Planning and Review (PPR) Academic Promotions and Academic Study Leave.

**To be successful, you’ll have**:

- A tertiary degree or extensive experience and coordination expertise in administrative fields.
- Familiarity with University management, planning and continuous quality improvement processes (desirable)
- Knowledge of issues and policies affecting the higher education sector and university governance (desirable)
- Experience in providing advice and high quality personal and executive assistance to senior staff within a complex organisation (desirable)

**Here's how to apply**:
Please submit your updated resume and a short cover letter outlining your skills and experience.

**Applications for this position close on Sunday 20th June, 2024.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 22 Jun 2024 AUS Eastern Standard Time
**Applications close**: 30 Jun 2024 AUS Eastern Standard Time

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