Team Coordinator

2 weeks ago

Sydney, Australia Westpac Institutional Banking Full time

**Opportunity to join Westpac’s Institutional Bank**:

- **Established career path and progression opportunities**:

- **Sydney Based
**How will I Help?**

Are you a self-motivated team member driven by helping others? The Corporate and Institutional Banking (CIB) division is a key pillar of Westpac’s Institutional Bank, they are seeking a proactive, driven and highly organised professional to support the business.

Your role as a Team Coordinator will be to provide professional administrative support to the team and ensure the efficient and effective coordination of the office function. You’ll be integral in managing our end-to-end processes and you’ll use your critical thinking skills to stay at least one step ahead, leading and guiding the way through the task at hand.

Your role relies on you building and maintaining great relationships with people across the business. You’ll provide great customer service to people at all levels within CIB and the broader Group. Together with the Executive Assistants, you will help ensure objectives are complete for all team members within the prescribed timeframes.

Our support team are the engine room of the business. We are passionate about helping others and working together to drive success across the business. While no two days are the same, your activities will span across:

- Coordination of travel arrangements and accommodation
- Arranging payments/reimbursements and expense reconciliations
- Managing our legal invoicing process, including ongoing communication with business stakeholders to reconcile accounts and ensure invoices are recovered in a timely manner
- Handling ad hoc requests such as ordering supplies, property maintenance requests, and being the first contact for troubleshooting technology issues
- Initiation and coordination of onboarding / offboarding activities (including documentation, technology orders and set-up, security access and stakeholder liaison for new, transferring, and departing team members)
- Coordination of team meetings, booking meeting rooms, organising equipment / refreshments
- Supporting our team of Executive Assistants with marketing activities and client events
- Business wide communications, including coordination of fortnightly newsletter
- Driving team engagement and social activities

**What’s in it for me?**

In this fast paced role you will establish relationships with a variety of CIB team members and leaders. Through your support of these individuals you will expand your professional network and develop your business acumen. The role will provide valuable experience to support a sophisticated banking business which will allow you to grow your career in the business.

On a personal note, whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful you will have the following:

- Intermediate MS Office skills (Word, Outlook, PowerPoint, Excel)
- Good oral and written communication skills (use of appropriate grammar and vocabulary)
- Good planning and organising skills
- Customer service orientation
- Ability to think under pressure and display good judgment when prioritising requests
- Attention to detail

Communication:
You are a key communication point for the team and your top tier people skills will have you:

- Becoming a ‘go to’ for guidance on processes, procedures, and business know how
- Following up to ensure tasks are actioned within appropriate time frames

**What is it like to work there?**

For the past 200 years, we’ve been backing people, businesses, communities, and ideas. As Australia’s first bank, we’ve adapted and evolved, inspired by our customers and a genuine desire to create better futures.

Together, we’re creating better futures for all our people, customers, communities, and shareholders. This has been our enduring Purpose.
- **We inspire our people and together we are creating better futures **. It’s our passion for embracing diversity and creating opportunities that enables them to dream big and fulfil their potential.
- **We empower our customers **. It’s our strength, agility and heart that gives them the confidence to navigate change and forge new paths. Empowered, our customers are creating better futures.
- **We make change happen in the community **. It’s our shared vision of a safer, greener and more inclusive world that sees us back new ideas, innovations and individuals who are creating better futures.
- **We deliver for our shareholders by creating better futures together **. It’s our ability to generate value for this generation and the next, which makes our shareholders proud to invest in us.

**How do I apply?**

Start here. Select the **AP

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