Officer, Business Services

2 months ago

Waurn Ponds, Australia Deakin University Full time

**Job no**: 537128

**Work type**: Casual

**Location**: Geelong - Waurn Ponds

**Categories**: Administration
- **Salary Rate**: HEW 5 - $48.51 per hour
- **Employment Type**: Casual
- **Location**: Geelong Waurn Ponds Campus

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The primary purpose of the Officer, Business Services is to provide a range of administrative tasks that contribute to the achievement of Infrastructure and Property’s daily operations. The role will provide a high level of administrative support including coordination of IP’s travel and accommodation needs, coordination of meeting and events including catering/logistics and executive calendar support. The role will provide relief to the broader Business Services Team and other administrative tasks as required.

**Your key responsibilities will include**:

- Coordinate Infrastructure and Property’s travel and accommodation requests
- Support and assist the group and delivery of events and team meetings, including room bookings, catering requests, managing RSVP’s, event logistics and other duties in regards to the successful delivery of events and team meetings
- Provide administrative support services to IP staff that contribute to the efficiency of operations and a sound work environment
- Provide support in the management of the Executive Director’s calendar, including coordination and booking of meetings
- Drafting meeting notes and actions as required

**To be successful, you’ll have**:

- Experience in a fast-paced customer service environment
- Excellent written and verbal communication skills
- Excellent time management skills and the ability to adapt to changing priorities
- Accuracy, attention to detail and highly organised
- Ability to work both independently and as part of a team, exercise sound judgement, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily activities or tasks
- Advanced computer skills, including Microsoft Office suite

**SPECIAL REQUIREMENTS**

**Please submit your updated resume and a short cover letter outlining your skills and experience for this role.**

**Applications for this position close on 22 March 2023.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 08 Mar 2023 AUS Eastern Daylight Time
**Applications close**: 22 Mar 2023 AUS Eastern Daylight Time

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