Personal Assistant/office Manager

2 weeks ago

Sydney, Australia Boutique Consulting Full time

Great Culture
- Boutique Private Equity Firm
- $90,000 + Super

Boutique is currently working with an up-and-coming Private Equity firm to secure their next Personal Assistant / Office Manager, based in the Sydney CBD - This is a permanent role with an immediate start for the right person.

Support the two founding members plus the team as well as running their professional lives on a day-to-day basis. You will oversee the smooth operation of the office. Please note there is NO Inbox Management in this role.

**Your Responsibilities will include but not limit you to the following**:

- Providing executive support to a team of 15 based in the Sydney office working across 10 portfolio companies within Australia and New Zealand
- Extensive diary management for the entire team
- Organise and coordinate domestic and international travel for the entire team
- Front-of-house duties; meeting and greeting guests, answering calls through the switchboard etc. Organising lunches for Board meetings, managing meeting and room bookings
- Back of house; tidy office, clean kitchen, and meeting rooms, office administration and facilities management and supplier management.
- Schedule and manage the Annual Board Meetings; 10 Board meetings every month for 10 separate portfolio companies. This involves extensively liaising with the portfolio company EA’s and juggling lots of diaries
- Daily coding of executives’ expense receipts in preparation for month end credit card reconciliations. This was a manual process using MS Excel
- Organise all internal staff events; team lunches, Christmas dinners, celebrations and external functions. Examples Melbourne Cup offsite celebration for the team. Company strategy session offsite. Company Christmas dinner. Numerous deal-closing dinners and offsite strategy days for our portfolio companies
- Office management; manages all vendor/supplier relationships and facility requirements. Ensure stationery and kitchen supplies are well stocked. Manage schedule of routine and/or on-call maintenance and support of Communications Room, IT equipment and business machines
- Onboarding activities for new hires, AFP and credit credits on individuals
- Setting up / acquiring new hardware and software licenses, data collection for payroll and employment contracts for new users

You will ideally have at least 4 to 6 years’ Experience as a Personal Assistant / Team Assistant with in a professional organisation, banking or boutique Financial Services style of environment - fast paced and work hard play hard - you will work in a down to earth, incisive collaborative team and have full autonomy to just get on with things

Super organised and most of all LOVE client events - are a MUST

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