Personal Assistant

4 weeks ago

Sydney, Australia Boutique Consulting Full time

$95,000 + super
- CBD Location / Mat leave Contract Feb 2024
- Innovative culture / Work Life Harmony

**About the Company**:
Boutique Consulting is working on behalf of our client who is a team of specialist lenders providing quick and easy loans for medical professionals around Australia. They are looking for a Personal Assistant to join their team on a contract basis.

**About the Role**:
The Personal Assistant provides efficient, personal and confidential administrative support primarily to the Chief Executive Officer (CEO) with secondary support to the Leadership Team and People and Culture Team.

Aspects of your role will provide team support for various projects and events as requested by the CEO and People Team Leader. They will be responsible for being the day-to-day contact for the CEO and work closely with the People Team Leader to support the efficient running of the business. In addition to this, the role will also work closely with the Office Manager and other Personal Assistant’s to assist with all round office support functions.

**Key Responsibilities**:

- CEO Inbox management
- Diary management and scheduling of meetings
- Administrative support primarily to the CEO with secondary support to Leadership Team and People and Culture Team
- Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, diary and travel management and other tasks that facilitate the CEO's ability to effectively lead the company
- Undertake special projects as directed
- Coordinate and manage CEO travel and accommodation requirements
- Communicates directly with Board members, Leadership Team, stakeholders, staff and clients
- Assist in the preparation of documentation including presentation materials and monthly and quarterly reports
- Collate and administer CEO expenses
- Assist the Office Manager with reception duties including answering phone enquiries, welcoming external guests and maintaining the office
- Assist with ensuring the office and meeting rooms are tidy and presentable.
- Coordinates logistics for Leadership Team meetings, workshops, offsites and team building events
- Alongside Marketing, Sales and Office Services, assist in various event planning such as conferences and internal celebrations
- Assist Office Services with arranging annual Sales conferences, internal events and any other events
- Assist the ‘Heads Of Departments’ in arranging team social activities
- Facilitates coordination of travel plans as required

**About You**:

- 2-5 years’ administration support or customer service experience. (experience supporting C-Level Executives is not essential but preferred)
- Microsoft Office suite including Microsoft Teams
- Experience with expense systems (beneficial but not essential)
- General attitude to learn new software and systems
- Ability to interact with C-Suite executives and clients with confidence
- Ability to manage multiple competing demands within a fast-paced environment, and demonstrate the highest level of client service and response
- Demonstrates a proactive approach to problem-solving with strong decision-making capabilities
- A hands-on working style and a willingness to help out
- Resourceful and self-sufficient team-player, with the ability to operate autonomously effectively
- High level of attention to detail, ensuring own work is complete and accurate.
- Demonstrates emotional maturity, is calm and level headed under pressure.
- Proven ability to handle confidential information with discretion
- Forward thinker, who actively seeks opportunities and proposes solutions.
- Demonstrates core values through behaviours and action

**How to Apply**:
Don't miss out on this hard-working but rewarding opportunity. Click on the APPLY button

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