Apac Property and Facilities Manager

3 weeks ago

Sydney, Australia Access Full time

**Sector**: Human Resources
- **Expiry Date**: 08 July 2023
- **Job Ref**: J9334

**Join the Access Family and see how we make software ideas become a reality**

**Our core value of ‘Love Work, Love Life, Be You’ has been central to our success and so we’re looking for people to join us who share our passion for making things better every day and help us continue to grow.**

**We are the number one UK headquartered software provider in the UK and are forecasted to grow to a global population of over 12,000 employees by 2026.**

**What are we all about?**

At Access, we love software and how technology never stays the same. It's this passion that drives us to work closely across sectors to understand the business needs of our customers - from the Hospitality sector, to Manufacturing industry, to Not for Profit’s to Construction, and many more.

We're passionate about helping our customers stay one step ahead of the challenges facing their industry and business, currently helping over 60,000 customers to have the freedom to do more.

**Role Summary**:
We are seeking a skilled and experienced Facilities Manager with a strong background in property management and extensive knowledge of Workplace Health and Safety (WHS) regulations. As a facilities Manager, you will be responsible for overseeing the efficient operation and maintenance of our company's facilities across APAC, ensuring a safe and productive work environment for all employees. You will be required to manage various aspects of facility operations, including property maintenance, vendor management, space planning, and compliance with WHS regulations. You will have experience in project managing relocations.

**Responsibilities**:
**Property Management**:

- Develop and implement comprehensive property management plans, including preventive maintenance, repairs, and renovations.
- Coordinate with external contractors and service providers to ensure timely completion of maintenance tasks and repairs.
- Oversee lease agreements, rental contracts, and negotiations with property owners.
- Conduct regular property inspections to identify maintenance needs and address them promptly.
- Monitor and manage the facility budget, ensuring cost-effective utilization of resources.

**Workplace Health and Safety (WHS)**:

- Maintain a thorough understanding of WHS regulations and ensure compliance with local, state, and federal requirements.
- Develop and implement WHS policies and procedures to ensure a safe and healthy work environment.
- Conduct regular WHS audits, inspections, and risk assessments to identify hazards and implement appropriate corrective actions.
- Provide guidance and training to employees on WHS policies, procedures, and best practices.
- Investigate and report any accidents, incidents, or near-misses, and recommend preventive measures.
- Understanding & implementation of the ISO 41001 - International standard for a Facility Management (FM) system

**Vendor and Contract Management**:

- Identify, evaluate, and select vendors and contractors for facility maintenance, repairs, and other services.
- Negotiate contracts and service level agreements, ensuring favorable terms and conditions for the organization.
- Monitor vendor performance and conduct regular reviews to ensure adherence to quality standards and contractual obligations.
- Manage vendor relationships and resolve any issues or disputes that may arise.

**Space Planning and Utilization**:

- Collaborate with relevant stakeholders to develop space plans and optimize facility layouts to meet the organization's needs.
- Coordinate office relocations, renovations, and space allocation to maximize productivity and efficiency.
- Ensure compliance with building codes and accessibility standards for all facility modifications and renovations.

**Emergency Preparedness and Business Continuity**:

- Develop and implement emergency response plans, including evacuation procedures, fire safety, and disaster recovery protocols.
- Conduct regular drills and training sessions to educate employees on emergency procedures.
- Maintain updated records of emergency contacts, equipment, and evacuation routes.
- Coordinate with relevant authorities, such as fire departments and emergency services, to ensure compliance with regulations and best practices.

**Requirements**:

- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field (or equivalent experience).
- Proven experience in facilities management, property management, or a similar role.
- Strong knowledge of Workplace Health and Safety (WHS) regulations and best practices.
- Excellent organizational and problem-solving skills.
- Strong leadership abilities and the ability to effectively manage teams and external vendors.
- Proficiency in using facility management software and other relevant tools.
- Exceptional communication and interpersonal skills.
- Ability to work effectively in a fast-paced and

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