Project Coordinator

3 weeks ago

Perth, Australia WSP Australia Full time

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow

WSP’s Mining Services division, seek a Project Coordinator to join our Perth Mine Waste team on a 12-month maternity leave cover. The role of the Project Coordinator is critical in providing high level support to the Project Manager to mitigate risk and facilitate delivery of both inter company, and multi-disciplinary projects on schedule and within budget.

Our Mining team helps clients optimise performance, boost profitability, and operate responsibly. We have a comprehensive understanding of the mining industry and current issues including decarbonisation and understand future ready strategies are critical to countering these issues, capitalising on opportunities, and adding value to businesses.

**What you’ll do**:

- Contributing to successful project delivery in accordance with project management best practices and effectively engaging with clients and stakeholders
- Assisting with the preparation, monitoring and updating of project delivery documentation including project management plans, risk registers, HSE plans, and other documentation as required
- Drafting inter company agreements and facilitating the sign-off process in accordance with internal processes
- Updating internal project delivery plans, including drafting monthly project reviews for project manager review
- Project financial management and control including but not limited to:

- Arrange setup of new projects in ERP system, including development of project work breakdown structures, revenue and cost budgets
- Monitoring and reporting of project progress, and assist project managers to forecast cost to complete
- Variance analysis for cost and schedule, including identification of exceptions and assisting project manager to ensure corrective actions as appropriate
- Assist project manager issuing monthly invoices, ensuring invoice aligns with contractual agreements and client requirements
- Preparing purchase orders
- Approving and tracking of creditor invoices
- Liaising with the project finance specialist (PFS) to update budgets and maintain accurate financial information and revenue recognition on projects
- Updating project work breakdown structure and project budgets, as required, ensuring correct documentation
- Scheduling, creating and updating project schedules to align with project and client requirements
- Project change management, including assisting project managers with variations and updating relevant project documentation
- Liaise with project administration in relation to mobilisation, travel requirements, logistics and document control processes
- Assisting with the preparation, monitoring and updating of health and safety documentation
- Assisting with the preparation of proposals and ad hoc project documentation as required
- Interacting with clients, both internal and external as project team representative
- Attending and organising meetings as requested to take minutes, follow up actions and record of their completion

**About you**:

- Typically, 3+ years’ experience in a similar role
- Financial management experience including budgeting, forecasting, and project controls
- Previous experience in a project management / consultancy environment is desirable
- Ability to build and maintain client relationships
- Excellent interpersonal skills, and the ability to work well within a team environment and autonomously

**About WSP**

WSP is one of the world's leading engineering professional services consulting firms, bringing together approximately 4,300 talented people across 14 offices in Australia. We have committed to halving the carbon footprint of our designs and advice by 2030. Our sustainable solutions and Future Ready projects will help societies grow for lifetimes to come.

Our vibrant workplace culture is an important part of what makes this a great place to work. As a leader in WSP, you will have the opportunity to influence and contribute to our social and community initiatives while collaborating with your colleagues to make a positive impact on people’s lives. You will also enjoy the rewarding experience of mentoring younger professionals and seeing them succeed and progress in their careers over time.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 months parental leave, opportunities for global mobility, purchased additional leave, and a competitive salary among many more benefits designed to help you thrive.

We are committed to providing an inclusive and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. We are a Workplace Gender Equality Agency Employer of Choice, support the LQBTQI+ community, and encourage all employees to bring their whole selves to work.

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