Office Administration Assistant

2 weeks ago

Clayton, Australia RB&A by Design Full time

Permanent, part-time role with a flexible approach to the way we work, 5 days a week 9:00am -2:30pm
- Join a fast growing company in the construction sector
- Fun and inclusive company culture

**The Company**
RB&A by Design is an family owned, multi-disciplined business in the construction sector that has been established for over 15 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 20+ staff across office in Clayton VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join RB&A, you join a company that will support you to excel both professionally and personally.

**About the role**:
**Day to day responsibilities include**:

- Set up and maintenance of project records in accordance with contract requirements
- Update and maintain spreadsheet to facilitate Project Teams in accurate forecasting
- Prepare and issue a high volume of monthly progress claims, including liaising with clients and coordinating with Project Teams to ensure compliance with contract requirements
- Assist with collections by resolving client requests and queries, and conducting investigations and reconciliations on project account
- Month-End close processes, ensuring project financials are correct and align with forecasted amounts
- Support Project Teams in managing and understanding the financial performance of their projects
- Contribute to the take off and estimating process with other team leaders and prepare for Tender submissions.
- Contribute to the continuous development and improvement of internal processes

**What we are looking for**
- Intermediate to Advanced Excel skills (e.g. proficient with pivot tables, VLOOKUP, IF functions, basic macros, conditional formatting)
- Strong problem solving and analytical skills with a proven ability to trouble-shoot
- Highly organised with time management skills and the ability to multi-task
- Process driven with a high level of attention to detail and accurate data entry skills
- Highly effective interpersonal skills and a demonstrated ability to communicate with team members, stakeholders and clients
- Work effectively to meet deadlines, both independently and as part of a close team
- excellent verbal and written communication skills
- Demonstrate professionalism and objectivity in all work matters
- Maintains discretion and confidentiality
- Construction industry experience or experience in a similar role is highly desirable

**What does working at RB&A look like?**
At B&AR we are proud of our family feel and collaborative working environment. We are a people business and by joining RB&A you’ll be able to build and foster meaningful relationships with your colleagues and clients. RB&A believes that our employees are fundamental to the culture and success of the company.

Our people enjoy working for us because we offer a challenging, diverse but rewarding work environment. We believe in developing our people by supporting your journey to realize potential. You’ll be empowered to learn and develop to find your area of passion. At RB&A we understand that the key to success is our people. Together we are creating a workplace that offers career development, employee benefits and values an inclusive culture.

**Benefits**:

- We practice flexible hybrid working and are open to discussions about what that means for you
- Benchmarked salary package with annual salary reviews
- Flexible working hours
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture

We look forward to hearing from you

**Job Types**: Full-time, Part-time
Part-time hours: 25 per week

**Salary**: $42,000.53 - $76,630.42 per year

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus

Ability to commute/relocate:

- Clayton, VIC: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

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