Project Administrator

2 months ago

Melbourne City Centre, Australia Victoria Police Full time

**About the role**:
Transit Safety Division's Resource Management Unit is primarily responsible for managing the personnel establishment of Transit Safety Division, including position numbers assigned to members and associated arrival, departure, and transfers to and from the division. The newly created role for a VPS3 employee has been created as a project officer, this person will manage the aforementioned responsibilities. The role is a key position for the division and knowing where its people (Police, PSO and VPS) are. The role will also require the managing of internal and external expression of interest lists and movements, as well as assisting with state events and associated resourcing. The position will report to the Senior Sergeant of the Resource Management Unit and require the selected applicant to work on Monday-Friday's.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**:

- Undertake a range of administration and clerical functions to support Transit Safety Division including, the maintenance & management of the divisions establishment (personnel placement).
- Maintenance and Management of the internal expression of interest list
- Providing clear communication and instruction to employees coming to and from the division.
- Co-ordination of resourcing for state-wide and other planned or unplanned events.
- Making bookings for police and PSO staff onto courses as required.
- Stakeholder engagement through telephone, electronic communications, and face to face meetings.
- Assist in other work as required by the Superintendent an/or Inspector of Transit Divisional Support.
- Preparing routine correspondence on a range of administration matters and following up as required.
- Provide general office support within the Resource Management Unit or Transit and Public Safety division.

**As the successful applicant, you will have**:
*
- Experience in working with Microsoft Office software to perform a range of administration tasks including, records management, auditing, data entry and word processing tasks. Microsoft Excel is the primary program used in the role. A high level of knowledge with that program will be advantageous.
- Ability to accurately maintain administration records or data bases.
- Good communication skills, with the ability to communicate effectively with a wide range of Transit Safety Division stake holders.
- Ability to work in a team environment, contributing towards team goals.
- Good organisational skills, with the ability to multitask.
- Understanding of the customer service requirements of the position, demonstrating a record of strong commitment and achievement in meeting customer needs.
- A proven record of ethical behaviour and a demonstrated commitment to Victoria Police Code of Ethics and Conduct, Financial Code of Practice, and the Organisational Values.

**Requirements and relevant information**:

- One (1) x full-time, ongoing position available.
- This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- Resume

Applications close midnight, Monday 18 September 2023.

**About Us**:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.
Leave in for VPSG2 and VPSG3 advertisementsHave you considered a career as a Police Officer, Protective Service Officer or Police Custody Officer: Roles and careers | Victoria Police

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