Executive Personal Assistant

2 weeks ago

Gold Coast, Australia Altitude EA Full time

Posted date 19 April 2024
- LocationGold Coast
- Contract Type Permanent
- Salary$120K to $130K PLUS SUPER
- Contact NameAnastasia Kelly

**Executive Personal Assistant to COO/CFO**

**Gold Coast location**

**Permanent, full-time hybrid working arrangements**

**Salary from $120k, plus super**

**About the position**

In this busy and dynamic role, your exceptional project management skills, proactive approach and meticulous attention to detail, will shine in supporting your on-the-go, visionary leader. Working within the Gold Coast micro-office at a minimum of two days per week, you’ll appreciate the autonomy, flexibility and variety on offer within this position.

Equally comfortable when self-directing from home, working within a small team, and coordinating international colleagues, your adaptable and highly-organised mindset will ensure your success. Able to cope with shifting priorities and working flexible hours to cater for a range of time zones, you’ll know when to solve a problem yourself, and when to escalate it. You’re also at ease juggling personal, business and philanthropic responsibilities on behalf of your leader, managing their calendars, documentation, financial processes and vendor relationships with mínimal supervision or intervention.

An expert communicator and time manager, with a reputation for delivering on projects within defined timelines, you’ll enjoy being valued as a key player within this purpose-led organisation.

**Position responsibilities**
- managing multiple calendars to proactively schedule personal appointments alongside business meetings with attendees across various timezones
- managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting
- leveraging systems such as Slack, Workplace, Jira, Google suite and Microsoft Office to manage tasks and documentation across a range of business, philanthropic and personal concerns
- coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
- coordinating all aspects of domestic and international travel arrangements
- building positive relationships with internal and external stakeholders to coordinate enquiries and provide high quality advice
- professionally preparing documentation such as presentations and various reports
- providing financial management support with expense claims, reporting, invoice processing and reconciliations
- coordinating collection and delivery of goods and services, either in personal vehicle or via courier and mailing services
- managing supplies, services, procurement and vendors
- completing personal tasks for your leader including managing documentation and household payments, and coordinating household repair and maintenance providers
- assisting with various other personal matters and errands as needed

**Qualities you’ll need to succeed**
- dedication to discretion and maintaining confidentiality
- commitment to accuracy and attention to detail
- highly developed organisational skills and self-motivated mindset
- skilled in developing collaborative and influential relationships with internal and external stakeholders
- outstanding relationship and communication skills to consult, negotiate and drive outcomes
- ability to work effectively both autonomously and as part of a team
- superior capabilities in anticipating needs, decision-making and problem-solving
- a flexible, proactive approach to adapt to changing priorities with a positive attitude
- ability to multi-task and coordinate competing responsibilities
- strong work ethic, with the capacity to cope with working flexible hours to cater for varied time zones
- willingness to travel locally within own vehicle to fulfil duties as required

**Preferred skills and experience**
- minimum 10 years’ experience supporting C-suite executives, preferably within an international organisation
- demonstrated track record in project management and associated task management software
- strong proficiency in Microsoft Office and Google suite
- experience with financial systems such as Quickbooks and Xero will be highly regarded

**Benefits**
- hybrid working arrangements
- flexible working hours
- opportunities for international travel

  • Personal/executive Assistant

    3 weeks ago

    Gold Coast, Australia HAYS Full time

    Amazing team looking for an Executive / Personal Assistant to join their southern Gold Coast-based office. **Your new company** One of Australia’s leading automation and off-grid specialists, who design, create and install some of the most cutting-edge commercial and home automation systems on the market. Based in Currumbin, our client is seeking a...

  • Personal Assistant

    6 days ago

    Gold Coast, Australia ASAP Roadworthys Full time

    ASAP Roadworthys, a leader in vehicle safety and inspections based on the scenic Gold Coast, prides itself on delivering high-quality, friendly services conveniently located for our customers. We are currently seeking a meticulous and proactive **Personal Assistant** to support our dynamic Executive Team. **The Role** As a Personal Assistant at ASAP...

  • Personal Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia ASAP Roadworthys Full time

    ASAP Roadworthys, a leader in vehicle safety and inspections based on the scenic Gold Coast, prides itself on delivering high-quality, friendly services conveniently located for our customers. We are currently seeking a meticulous and proactive Personal Assistant to support our dynamic Executive Team.The RoleAs a Personal Assistant at ASAP Roadworthys, you...

  • Executive Assistant

    3 weeks ago

    Gold Coast, Australia HAYS Full time

    This new Executive Assistant opportunity on the Gold Coast offers great benefits and career progression! **Your new company** As the Executive Assistant, you will join a large team whilst working one-on-one with your direct report. This organisation has a friendly culture, and they are looking for someone who can contribute to this whilst also bringing...

  • Executive Assistant

    1 month ago

    Gold Coast, Australia KPMG Full time

    Are you a people person who loves variety and can keep pace with a busy team and office? This role would suit an Executive Assistant/Senior Personal Assistant with proven experience providing a range of secretarial and administrative support services. Based in our Gold Coast office, we are looking for a people person who is energetic and looking to work in a...

  • Executive Assistant

    2 weeks ago

    Gold Coast, Australia HAYS Full time

    Join a national organisation as the EA to the Director in this rare temporary to permanent role **Your new company** An exciting opportunity has become available for an experienced Executive Assistant to join a Gold Coast-based manufacturing business. This forward-thinking business has a dynamic and friendly team culture. This is a temporary role with a...

  • Executive Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia Bond University Full time

    About the position As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student...

  • Executive Assistant To Chief Executive Officer

    2 weeks ago

    Gold Coast, Queensland, Australia Dr Espen Wold-Jensen Full time

    Company Description Dr Espen Wold-Jensen is a researcher of Neuroscience and Quantum Physics, Master Healer, Conscious Business Mentor, and 4 x 7-Figure "Soul Preneur" who teaches his clients how to use the power of their own Consciousness to turn Obstacles into Opportunities.As the co-founder and CEO of multiple 7-figure businesses, Dr Espen has helped over...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Gold Coast, Queensland, Australia Dr Espen Wold-Jensen Full time

    Company DescriptionDr Espen Wold-Jensen is a researcher of Neuroscience and Quantum Physics, Master Healer, Conscious Business Mentor, and 4 x 7-Figure "SoulPreneur" who teaches his clients how to use the power of their own Consciousness to turn Obstacles into Opportunities. As the co-founder and CEO of multiple 7-figure businesses, Dr Espen has helped over...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Gold Coast, Queensland, Australia Dr Espen Wold-Jensen Full time

    Company Description Dr Espen Wold-Jensen is a researcher of Neuroscience and Quantum Physics, Master Healer, Conscious Business Mentor, and 4 x 7-Figure "SoulPreneur" who teaches his clients how to use the power of their own Consciousness to turn Obstacles into Opportunities. As the co-founder and CEO of multiple 7-figure businesses, Dr Espen has helped over...

  • Executive Assistant

    4 weeks ago

    Gold Coast, Australia HAYS Full time

    Hays client searching for an experienced EA wanting to be a part of a dynamic team **Your new company** A new role has become available for an experienced Executive Assistant to support a very successful General Manager. This is an exciting and ever-changing role for someone who enjoys a varied workload. Our client manages projects heavily across...

  • Personal Assistant

    4 weeks ago

    Gold Coast, Australia ASAP Roadworthys Full time

    ASAP Roadworthys is an industry leader in vehicle safety and inspections. We pride ourselves on providing a high quality, friendly service at a location convenient to our customers. **The Role** ASAP Roadworthys, nestled on the scenic Gold Coast, is on the lookout for a meticulous and proactive Personal Assistant to join our vibrant team. In this role,...

  • Personal Assistant

    2 weeks ago

    Gold Coast, Australia ASAP Roadworthys Full time

    ASAP Roadworthys is an industry leader in vehicle safety and inspections. We pride ourselves on providing a high quality, friendly service at a location convenient to our customers. **The Role** ASAP Roadworthys, nestled on the scenic Gold Coast, is on the lookout for a meticulous and proactive Personal Assistant to join our vibrant team. In this role,...

  • Personal Assistant

    18 hours ago

    Gold Coast, Australia ASAP Roadworthys Full time

    ASAP Roadworthys is an industry leader in vehicle safety and inspections. We pride ourselves on providing a high quality, friendly service at a location convenient to our customers. **The Role** ASAP Roadworthys, nestled on the scenic Gold Coast, is on the lookout for a meticulous and proactive Personal Assistant to join our vibrant team. In this role,...

  • Personal Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia Iconic Recruit Full time

    Permanent full time Free onsite parking Gold Coast based office on the riverAbout the role:A rare opportunity now available for an experienced Personal Assistant with exceptional organisational and interpersonal skills. The primary responsibility of this role is to support the groups Senior Executives with respect to the management of a large property...

  • Executive Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia Bond University Full time

    About the position As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student...

  • Executive Assistant

    7 days ago

    Gold Coast, Australia Southern Cross Austereo Full time

    **Who are we?** Southern Cross Austereo is Australia’s leading media entertainment company, home of LiSTNR and the Triple M & HIT network. With the ability to reach 95% of the population through our Radio, TV and Digital channels, our mission is to Entertain, Inform & Inspire all Australians Anytime. Anywhere! - In 2021 we launched LiSTNR, a curated and...

  • Executive Assistant

    3 days ago

    Gold Coast, Queensland, Australia Randstad Australia Full time

    This is a unique opportunity to join a well established brand as an EA. This role will give you the opportunity to explore your creative side as well as demonstrate your outstanding EA duties in a 5 star environment. The successful candidate will be responsible for supporting the GM in EA duties, as well as liaising with some VVIP guests - which is where...

  • Executive Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia Education Full time

    About the School:At Foxwell State Secondary College our vision is to provide a world of opportunity for every student.We are guided by our motto, In Scientia opportunitas, 'In knowledge there is opportunity'. We believe that the pursuit of knowledge and the development of 21st Century skills will equip and enable our students to make a powerful difference in...

  • Executive Assistant

    1 week ago

    Gold Coast, Australia Southern Cross Austereo Full time

    **Gold Coast** - **Salaried**: **Who are we?** Southern Cross Austereo is Australia’s leading media entertainment company, home of LiSTNR and the Triple M & HIT network. With the ability to reach 95% of the population through our Radio, TV and Digital channels, our mission is to Entertain, Inform & Inspire all Australians Anytime. Anywhere! - In 2021 we...