Admin Assistant

2 months ago

Bendigo, Australia Schools (Government) Full time

Location: North West Region | Bendigo

Job type: Full time / From 18/03/2024 - 20/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1401109

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
This position will involve the following duties:

- General office position, including front counter and reception and telephone enquiries. Assistance to the community, students, and staff with general day to day enquiries.
- Administration of first aid during class time to students (First aid qualifications would be an advantage however training can be provided). Coordination of First Aid plans, including asthma, anaphylaxis and allergies associated with enrolment and including medication permissions.
- Knowledge of the Department¿s school administration system (Cases 21) and Compass would be an advantage however training can be provided. Working within the school administration systems (Cases 21 and Compass) will form a major part of this position. Adding of chronicles within compass and providing parents with logons or general compass enquiries. Entering compass events for excursions and ensuring all permissions have been obtained including distribution and maintenance of first aid supplies and excursion first aid bags.
- Purchasing of office materials and supplies when needed.
- Newsletter coordination and publication and coordination of mail and parcel deliveries. Filing and storage of school data and documents.
- Assisting in the enrolment and exit process, coordination of data and document requirements as per the Department¿s guidelines.
- Any other office duties as directed by the Principal and Business Manager within the scope of Education Support Range 1 Level 2.
- General assistance within the office administration area and team.

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
- Maintain and update office records, enrolment data, diary records, and basic written records.
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- In consultation with the principal and business manager determine and manage work priorities within the school office.
- Develop and implement strategies to ensure effective administration procedures.
- Manage client reception and office operations.
- Liaise with school staff in regard to support requirements.
- Supports the first aid facilities and assists in delivering first aid to students.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:

- All staff employed by the Department and schools have access to a broad range of employment conditi

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