Admin Assistant

4 weeks ago

Geelong, Australia Education Full time

Location: Geelong | Queenscliff

Job type: Part time / From 17/07/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1342095

**Selection Criteria**:
SC1 Demonstrated proficiency to undertake the school financial functions including Accounts Payable, Asset Management, Facilities Hire and experience in providing advice to management in these areas.

SC2 Demonstrated high level professional conduct and interpersonal, written and oral skills including the ability to deal confidentially and sensitively with staff, students, parents and the broader school community.

SC3 Highly developed organisational and time management skills including experience in managing work priorities and daily routines to meet deadlines.

SC4 Demonstrated ability to work cohesively in a positive team environment.

SC5 A commitment to professional learning and growth

**Role**:
No additional attendance requirement for this position.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:
The Finance & Administration officer will work under the direction of the Business Manager as a member of the Administration team at Surfside Primary School, performing all duties associated with accounts payable as well as undertaking a range of tasks that assist with the smooth and efficient delivery of daily administration operations within the school.

**Finance**
- Process Accounts Payable tasks
- Coordinate tasks related to Hiring of School Facilities
- Enter and monitor Purchase and AIMS Orders and Invoices, deleting those not required on CASES21
- Payment of creditors in a timely fashion
- Filing of invoices and payment documentation as per audit requirements
- Maintain the Asset Register and manage the regular asset stocktake.
- Assist with maintaining the school’s Asset Information Management System (AIMS), linking CASES21 to the scheduled of asset maintenance tasks
- Reconciliation and management of School Purchasing Cards.
- Maintain CSEF financial documentation and process payments
- Support the reconciliation of camps and excursions
- Process onto CASES21 photocopy and CRT Recha

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