Talent Register Administration Level 4

1 week ago

Canberra, Australia Australian Secret Intelligent Service Full time

Talent Register - Administrative Officer

Level 4

**$93,591 - $97,628 plus superannuation**

ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote

Australia’s vital interests through the provision of intelligence services as directed by the Government.

Its work can involve collecting intelligence relating to national security, international relations and

economic issues. It also contributes to Australia’s coordinated national efforts against terrorism,

proliferation of weapons of mass destruction, and trans-national issues such as people smuggling.

ASIS values workplace diversity and is committed to providing a supportive, inclusive and respectful

people with disabilities, people that identify as LGBTIQ+ and people from culturally and linguistically

diverse backgrounds.

As an Administrative Officer within the Service, you will play a key role in the administration of a wide

variety of functions. We are seeking administrative professionals who have some experience at

delivering high levels of administrative and project support.

ASIS is seeking to place enthusiastic and capable Administrative Officers in a number of positions across

the Service including Security, Records Management, Customer Engagement, Human Resources and

Learning and Development.

If you are interested in working in a particular area, we encourage you to tailer your responses to indicate

may be offered a position in any of the teams across the service at Level 4.

Security

As an Administrative Officer within the Security Section, you will play a key role in the

administration of a wide-variety of functions associated with personnel and administrative

security, and have the ability to complete administrative tasks in a timely manner.

Records Management

As an Administrative Officer in the Records Management team you will be required to

contribute to the delivery of effective records and information management, policies and

procedures for ASIS. You will manage records and the archiving, sentencing and disposal of

records along with contributing to the development and management of electronic information

systems.

Customer Engagement

As an Administrative Officer in the Customer Engagement team you will be required to provide

administrative and coordination support for ASIS’s external engagement including

administrative and logístical arrangements for seminars and high level forums; coordinate

representation at external forms and prepare briefing material.

Human Resources

As an HR Administrative Officer within the Service, you will play a key role in the administration

of a wide-variety of HR functions from payroll, people strategy, delivering solutions around

employee engagement and retention, performance management and workforce planning to

recruitment support, assisting to deliver significant recruitment outcomes for the organisation.

Learning and Development

As an Administrative Officer in the Learning and Development team you will support the

efficient coordination, organisation and delivery of a range of learning and development

activities. The role will liaise, support and build positive relationships with trainees,

management and stakeholders.

ASIS administrative employees work as part of a team, have excellent interpersonal skills, sound

which support the work of the Service. Some of the duties may include:
Providing general administrative support and assistance;
Providing secretariat support to interagency forums;
Providing support and guidance on relevant policy and procedures;
Maintaining business systems for intelligence production and dissemination;
Developing and maintaining significant stakeholder relationships;
Contributing to corporate planning and reporting processes;
Coordinating or drafting submissions and briefings, including for Ministers and Cabinet;
Mentoring and supervising junior level staff;
Undertaking project management responsibilities; and

Developing and implementing relevant policies and process documentation.

These positions are Canberra based, with conditions of service similar to those in the Australian Public

the highest level security clearance and Australian citizenship.)

SELECTION CRITERIA

aligned to the competencies for the position.

Supports strategic direction

Supports shared purpose and direction;
Thinks strategically;
Harnesses information and opportunities; and

Shows judgement, intelligence and common sense.

Achieves Results

Identifies and uses resources wisely;
Applies and builds professional expertise;
Responds positively to change; and

Takes responsibility for managing work projects to achieve results.

Support Productive Working Relationships

Nurtures internal and external relationships;
Listens to, understands and recognises the needs of others;
Values individual differences and diversity; and

Shares learning and supports other.

Displays personal drive and integrity

Demonstrates p

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