Front Desk Coordinator

3 weeks ago

Sydney, Australia BI Australia Full time

**The Position**:
Reporting to the Head of GFE, an exciting opportunity has arisen for a full-time Front Desk Coordinator to come and join our high performing team

Your role as the Front Desk Coordinator is to greet guests, clients, or customers as they enter the premises, creating a positive first impression.

**Tasks & Responsibilities**:

- Manage all front desk operations.
- Manage facility related contractors (cleaners, landscaping, contractor works ) while maintaining good relationship with landlord and all GFE vendors.
- Get and negotiate quotation with some service with regular vendors.
- Assist GFE manager in vendor selection and contracts.
- Follow sourcing compliance guideline for open POs and GR
- Manage consistent selection of pantry and office supplies and order refill on-time delivery
- Arrange schedules for hard services (maintenance for CCTV, access control, ) and soft services (pest control, pantry supplies, office supplies, office plants & flowers ) and follow up with reports from vendors
- Daily/Weekly site tour for spotless office space and record issues in Site tour inspection.
- Ensure that there’s no safety hazards on site
- Report to GFE manager all incidents, issues and address feedback/complaints and follow monthly report templates
- Assist employees in parking registration/cancellation and other landlord’s related requirements
- Coordinate and assist users to arrange logistics for office events per request.
- Provide meeting room support including helping set up of training rooms when required (town halls, etc)
- Take ownership of site facilities requirement to give a WOW experience to guests and employees and proactively resolve issues quickly.
- Prepare, update and send monthly reports to GFE manager: company cars, parking, keys management
- Assist GFE manager with projects such as office project, sustainability, EHS, savings
- Other tasks requested by GFE manager

**Requirements**:

- At least 1 year experience in a receptionist role or similar position with good hospitality and customer service
- Intermediate level of Microsoft office (word, excel, ppt)
- Proactive and self-motivated person, can-do and customer service-oriented attitude
- Good communication and interpersonal skills
- Time management and have an eye for details.
- Able to work in high pressure environment.
- Able to be part of a team and work collaboratively.
- Willing to learn and adaptable to changes.

**What we offer**:
Boehringer Ingelheim offers a competitive remuneration, attractive bonus scheme, health insurance, employee assistance program, development programs and career development opportunities.

Boehringer Ingelheim is a global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and foster an inclusive environment which benefits our people, patients, and communities.

If you would like to be part of this highly driven and successful team, please submit your CV and a covering letter addressing the key criteria above.

You must have the right to live and work in this location to be considered for this opportunity.

Thank you for taking the time to consider a career opportunity with Boehringer Ingelheim. As part of our efforts toward continuous process improvement, you may receive a short survey pertaining to this recruitment process. We really appreciate your honest feedback. Thank you.

It is Boehringer Ingelheim's policy not to accept speculative resumes from Agencies unless the role has been released directly to the agency. If we require your assistance on any roles, we will contact you at the time.

**Position Area**:
GFE

**Position Location**:
NSW - Sydney

**Organization**:
BI - Australia

**Schedule**:
Full-time

LI-BI

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