Administrative Assistant

3 weeks ago

Sydney, Australia FM Global Full time

Administrative Assistant - Sydney or Melbourne

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Defined by our proprietary research, engineering-based approach, and reputation for excellence, FM Global offers a workplace culture that's as supportive and inclusive as it is innovative and inspiring.

As a member of the FM Global Group, AFM specializes in commercial property insurance for the middle market and they have an opening for an Administrative Assistant, based in our Sydney or Melbourne Office - permanent role, full-time.

Reporting to AFM Director, the Administrative Assistant will provide administration support to the AFM and Claims team.

We are looking for someone with a strong customer-focused attitude, flexible and hard-working, with excellent analytical and organizational skills.
- Providing administrative support to the AFM and Claims team for scheduling appointments/meetings, making travel arrangements and processing expense reports.
- Providing assistance in the preparation of performance management reports, annual business plans and expense budgets.
- Working with the account teams to ensure that the CRM system is kept up to date and accurate.
- Distribution of Client Risk Reports
- Assisting with prospect reservations, using the Prospect Reservation System.
- Composes correspondence, newsletters, presentations, agendas for the team.
- Providing back up administration support as required
- Expense Management for various team members (using Chrome River)

**Essential requirements**
- 3+ years working administrative/secretarial experience
- Minimum High School Diploma or Equivalent
- Strong MS Office experience and knowledge (Word, Excel, PowerPoint, One Note)
- Excellent verbal and written communications skills
- Good analytical, organizational, problem solving, and interpersonal skills
- Proven ability to multi-task and prioritise
- Proactive approach, enthusiasm, drive & team spirit
- Previous sales admin experience, or insurance industry experience welcomed

**Nice to have**:

- CRM system experience (i.e., Microsoft Dynamics)

**What is on offer**:

- Career development and training opportunities
- Supportive and collaborative team environment
- Tuition reimbursement,
- rich health and well-being programs,
- volunteer days and so much more

FM Global is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.

If you are interested in learning more about FM Global, our culture and some of our initiatives, don't hesitate to visit the link below:

- Commercial Property Insurance | FM Global

**You must have the right to work in Australia to be considered for this role (Australian citizen, permanent resident, NZ resident)**

Job ID 2024-14617

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