Executive Assistant

2 weeks ago

Auburn, Australia Abergeldie Complex Infrastructure Full time

**ABOUT US**

Abergeldie is a locally owned contractor with over 25 years’ of industry experience in Australia and New Zealand. We design and deliver projects in the Water, Bridges, Transport, Underground, Energy, and Remediation industry sectors. Projects include dams, bridges, tunnels, water and wastewater treatment process facilities, rail infrastructure, mining infrastructure, electrical substations, marine works, and pipeline rehabilitation: the complex infrastructure needed to build better communities.

Our dedication to building better communities goes beyond delivering complex infrastructure projects that tangibly improve and connect communities, it is also deeply embedded into our core values as a civil engineering business. We care about the environment, sustainability, human rights, and equal opportunity rights

**ABOUT THE ROLE**

This exciting and challenging role requires highly effective organisational skills, attention to detail, and the ability to remain flexible with shifting priorities.

Your executive support experience, professionalism, integrity, and discretion to complete tasks and projects autonomously will be a valuable asset to our management team. To be considered you will need to have experience assisting senior-level executives in a fast-paced and innovative environment. You will be working for a company that feels like family and where no two days are the same. You will be supported throughout your journey at Abergeldie.

Abergeldie supports employees balancing work and home responsibilities._ _This role is a key position and requires you to be present at our Regents Park office. However, flexible working options will be considered for this role, whether that be during school hours or at other times.

**Your primary responsibilities include**
- Provide administrative and extensive diary management support to the executive team, including preparation and coordination of the CEOs meetings, calls and agendas for various internal and external client meetings.
- Manage and prioritise workflows including preparation of board and executive reports and meetings.
- Ensuring matters for attention are dealt with in a professional and timely manner.
- Exercising judgement and confidentiality in prioritising, sorting, and drawing attention to urgent correspondence.
- Oversee travel and accommodation bookings for the executive team.
- Ensure head office requirements are met as office manager including meeting room management and all office management requirements.
- Oversee travel and accommodation bookings for the executive team.
- Coordination of events for head office, Christmas and annual business planning conferences.

**ABOUT YOU**
- Previous experience in an executive administration role managing competing priorities all whilst maintaining a positive and flexible approach.
- Strong writing skills (correspondence, policies, and reports) and verbal communication skills are essential.
- Excellent stakeholder engagement and credibility in working with senior stakeholders will see you succeed in this role.
- Always maintain discretion and confidentiality.
- Demonstrated ability to be resourceful, pre-emptive, and problem solve.
- Advanced MS Office skills (Word, Excel, Visio, and PowerPoint)
- Eye for details and awareness of company branding guidelines.
- A flexible and adaptable approach, self-motivated and thrives in an autonomous and busy company.

**ABERGELDIE BENEFITS**
- Abergeldie Employee Bonus Scheme
- Abergeldie Paid Parental Leave
- Corporate Health Cover discount program
- Employee Assistance Program
- Flu Vaccination Clinic and more....
- If you would like to discuss the role further or have any questions, please contact our People & Culture team on 02 8717 77 77._

**#bestpeople #bestdelivery #bestplanning

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