Executive Services Officer

3 weeks ago


Toowoomba, Australia Education Full time

**Your Opportunity**:
**As the Executive Services Officer you will**:

- Provide efficient, effective and confidential executive and administrative services to the Directors and Leadership Teams.
- Prepare, coordinate and disseminate relevant information and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, specific to the function, and in support, of the operation of the regional office.

The Executive Services Officer reports to the Director Regional Services, and may supervise other Administrative Officers or Trainees.

**About the Role**:
The Toowoomba Regional Office, Darling Downs South West Region, is seeking a highly capable and enthusiastic Executive Services Officer. You will have excellent organisational skills and provide high-level administrative support services to the Directors. You will maintain and promote effective working relationships with officers at all levels, and be a clear, confident communicator. If you thrive in a team focused environment, this may be the perfect opportunity for you

**Responsibilities include**:

- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
- Provide advice and training in records management to other personnel.

**About You**:
**As an Executive Services Officer, you will be**:

- Self-driven
- Enthusiastic
- Skilled in time management and record keeping
- Demonstrated digital capability and an understanding of data reporting and analysis
- High level diary and time management
- Strong interpersonal skills
- Strong secretarial support skills
- Demonstrated experience in strong communication

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 2-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).This work is licensed under a Creative Commons Attribution 3.0 Australia License.



  • Toowoomba, Australia Queensland Health Full time

    About the Role You will provide administrative support, frontline management and project management services to the Executive Director. You will have exceptional communication, interpersonal, analytical, problem solving skills and a logical approach to achieve outcomes. If you can effectively liaise with members of the public, parliament and all levels of...

  • Marketing Officer

    4 weeks ago


    Toowoomba, Australia Wagtail Services Full time

    **About the Role**: - Reporting to the Company Manager, you will be integral to our team, responsible for:_ - Creating and executing comprehensive marketing and advertising strategies to drive business growth and client engagement. - Following up on all potential client leads with exceptional verbal and written communication skills. - Building and...

  • Compliance Officer

    4 weeks ago


    Toowoomba, Australia Davidson Group Services Full time

    **About the Company** Davidson Recruitment is a preferred supplier for the Government sector and have strong partnerships within Local, State and Federal Government. We currently have an opportunity for an experienced Compliance officer to commence a contract immediately. **About the Role** Operating from within the Southern Region, you will be...


  • Toowoomba, Australia CW Recruitment & Consulting Full time

    This is an opportunity for a highly efficient, organised Client Services Officer. This role would suit someone who enjoys working with clients and providing exceptional customer service. You will have the attitude that 'teamwork comes first' and you are ready to assist where ever needed. You will pride yourself on your accuracy and ability to meet...


  • Toowoomba, Australia Findex Full time

    We have an exciting opportunity for a motivated and self-driven person to join our Client Services team supporting our team of Financial Advisers in Toowoomba or Townsville. This is a 12-month contract with the opportunity to work in hybrid working conditions. Day to day, you will support our Advisers and ensure that team workflow is managed efficiently. We...

  • Service Manager

    1 month ago


    Toowoomba, Australia Classic Recruitment and Business Services Full time

    Classic Recruitment is excited to be working with CDI Pest Management to assist them in recruiting a new Service Manager. This is an exciting role for a strong administrator, who also has excellent customer service skills. The role suits a highly organised person with a cheerful manner who enjoys working on the phone. You will be working in a challenging...

  • Service Specialist

    4 weeks ago


    Toowoomba, Australia Aon Corporation Full time

    Posting Description: - Hybrid working arrangement - Position will suit someone who is looking to start their insurance career! - Endless career development opportunities within a global company **Service Specialist Toowoomba** We are seeking a Service Specialist to join our high performing National Team, which specialises in the delivery of best-in-class...


  • Toowoomba, Australia Berritta Consulting Full time

    We want to talk to you about what your next career opportunity / dream role is - We want to know where you want to take your career - We have hundreds of clients, but we want to find someone that matches your values and career expectations - We understand work life balance is important, we want to find you something that gives you that without restricting...


  • Toowoomba, Australia Cleanaway Full time

    Categories :Administration, Customer Service About us Cleanaway is Australia's largest waste management company, providing sustainable waste management solutions where we collaborate with joint venture partners and regulators to serve millions of customers across all market sectors. Our goal is to be recognised by our customers as the most...


  • Toowoomba, Australia HB Recruitment Full time

    38 hours per week, full-time - Toowoomba City location - Fantastic training and on-going support! Our client, an ICT services provider with several small branches throughout Australia, is currently seeking a full-time Service Dispatch Administration Officer for their Toowoomba branch. We are looking for someone with an eye for detail and a flair for...


  • Toowoomba, Australia Classic Recruitment and Business Services Full time

    Full Time & Casual Opportunities - All-Round Administration - On-going work! Do you have experience in administration, reception or office support? If so, then we want to hear from you! Our clients represent a wide variety of industries from law firms to non-for-profit organisations in and around the Toowoomba region. We are currently seeking experienced...


  • Toowoomba, Australia Child Safety, Seniors and Disability Services Full time

    The Department of Child Safety, Seniors and Disability Services currently have permanent Child Safety Officer (CSO) vacancies in our Toowoomba CSSC. Working with the department gives you the opportunity to work together with people, partners and places to support children, young people and families to be safe and to thrive in culture and...

  • Accounts Officer

    1 month ago


    Toowoomba, Australia Classic Recruitment and Business Services Full time

    Great work/life balance with flexible working hours - Excellent salary with a supportive team environment - Based in Toowoomba | Permanent Role Classic Recruitment are recruiting for a proactive and enthusiastic Accounts Officers to join our client, AJs Total Truck Gear in Toowoomba. Established in 1994, AJ’s Total Truck Gear are an industry leader...

  • Facilities Manager

    1 month ago


    Toowoomba, Australia Austcorp Executive Full time

    Toowoomba location - Working Supervisor - Single Site AustCorp is supporting an international firm in securing a strong, skilled, and stakeholder-orientated Hands-on Facilities Manager / Working Supervisor to support and lead teams undertaking Planned and Reactive Maintenance / First-fix Repairs and Minor Works across a large diverse site. You will ideally...


  • Toowoomba, Australia JP Smith Full time

    Our client is a leading Ag services company in Toowoomba, that has been servicing rural Australia for over 30 years. They are seeking a Customer Service professional with high level communication skills to assist their clients get the best out of their product. This position will see you providing assistance and answering queries to current and prospective...


  • Toowoomba, Australia University of Southern Queensland Full time

    Full time / Ongoing / 36 hours per week - $84,342.39 to $95,655.35 p.a - Toowoomba campus Building on its strengths as Australia’s leading regional University, UniSQ’s vision is to be renowned for innovation and excellence in education, student experience, research and engagement. Guided by our core values of respect, integrity and excellence, the...


  • Toowoomba, Australia JP Smith Full time

    **_Why join this business?_** Our client is a large family-owned, national transport company that carries a variety of general freight across Australia. As a growing business, this role presents as an exciting opportunity to pursue a payroll career within an established, dedicated, and professional business. You will also receive a competitive wage, one on...


  • Toowoomba, Australia Children, Youth Justice and Multicultural Affairs Full time

    **The Administrative Officer key responsibilities are**: - Provide timely, high quality services in word processing, spread sheeting and data input to Youth Justice staff in relation to financial activities, record keeping, travel arrangements and collation of data. Maintain administrative and office procedures and systems to ensure the provision of quality...


  • Toowoomba, Australia University of Southern Queensland Full time

    Full-time continuing appointment - Remuneration range $106,966 - $118,279 - Toowoomba campus Building on its strengths as Australia’s leading regional University, UniSQ’s vision is to be renowned for innovation and excellence in education, student experience, research and engagement. Guided by our core values of respect, integrity and excellence, the...


  • Toowoomba, Australia Transport and Main Roads Full time

    In the role of Administration Support Officer you will contribute to the efficient operations of the Regional Office and Regional Management Team by providing a high quality administrative service to the Regional Director, regional office and other regional staff. **Accountabilities include**: - Provide a receptionist service for the regional office,...