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Electorate Officer

1 month ago

Ballarat, Australia Parliament of Victoria Full time

Location: Western Region | Ballarat

Job type: Part time

Organisation: Parliament of Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: VG/09112023

The Department of Parliamentary Services provides support to all Members of Parliament for the recruitment and selection of their staff. On behalf of Martha Haylett, Member for Ripon, we are now recruiting for an Electorate Officer (Grade 2). We are seeking a highly motivated, personable and organised individual to join Martha's electorate team.

**Electorate Officer (Grade 2)**

**MARTHA HAYLETT MEMBER FOR RIPON**

**About the Role**

Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Based in the Member of Parliament's electorate office in Maryborough, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

- General administration and office management
- Constituent services
- Media, communications, and stakeholder engagement
- Parliamentary Duties

**About you**

Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

The role of an Electorate Officer requires you to demonstrate:

- Initiative and organisational ability, particularly working autonomously to determine priorities and perform a broad range of office support duties, often to tight and demanding deadlines.
- Sound written and oral communication skills with a proven ability to undertake research and prepare written materials including reports, submissions, and correspondence.
- Excellent computer skills with experience in MS suite of software and use and maintenance of online communications.
- Commitment and ability to provide the highest level of client service in a challenging environment, providing sound advice and maintaining the strictest confidence on all issues.
- Strong knowledge of, and ability to provide advice and guidance on, government and parliamentary processes.
- Strong knowledge of traditional and social media landscape with ability to maintain relationships with journalists and media outlets; and provide advice in a rapidly changing external policy and political environment.
- Ability to collaborate with a diverse range of stakeholders from government and peak organisations to local community organisations and constituents.
- Ability to evaluate work procedures, practices, and systems and to implement change.
- Sound coaching and mentoring skills with ability to support other staff in a team environment, provide direction where required and respect the needs of others.
- Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.

**Salary**

Electorate Officer salaries are set out in the _Electorate Officers (Victoria) Single Enterprise Agreement 2021._

Part-time 0.6 FTE, $81,832 (pro rata) per annum plus 11% employer superannuation

**Job Type**
***
This is a part-time 0.6 FTE, ongoing opportunity.

**Pre-Employment Screening requirements**

As part of the selection process, you may be asked to complete an online competency or skills assessment.

**How to apply**

**Applications close**:COB Thursday, 23 November 2023

**The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You may receive communications throughout the process from the Department.

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