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Protocol Officer, Protocol and International Visits

1 month ago

Barton, Australia Department of the Prime Minister and Cabinet Full time

Location: Barton, ACT

Application Closing Date: 13-Jul-2023

**Classification**

APS Level 6 ($88,419 - $99,363)

**Employment Type**

Ongoing & Non-ongoing (for a period of up to 18 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 18 months, with possibility of extension up to a maximum period of three years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

This is a Canberra based role, however flexible working arrangements will be considered.

**The Opportunity**

The Protocol and International Visits Branch is responsible for administering the State Occasions and Official Visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government. The principal activity of this position is to plan, manage and coordinate complex arrangements for a range of events relating to ceremonial and visit activities.

The position involves liaison with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments in relation to visits and events. In this role you will be based in Canberra and will work in a team responsible for planning, managing and coordinating a range of event or visit activities for PM&C, undertaking the following duties:

- Manage, coordinate or assist with arrangements for:

- high-level events or Guest of Government visits to Australia, and accompany as required
- virtual meetings between the Prime Minister and international leaders
- national and official events, including meetings, hospitality, ceremonial occasions and state funeral and memorial services
- Support arrangements for Prime Minister's overseas visits, and accompany as required;
- Represent the Department and undertake liaison and negotiation;
- Prepare briefs and programs for a range of visits and events and provide associated advice;
- Coordinate various administrative and logistic tasks such as transit arrangements to Australia by international leaders, wreath and flag requests;
- Prepare responses to routine correspondence, Parliamentary Questions and FOI requests; and
- Provide a range of administrative support relating to the delivery of visits and events, flight and accommodation bookings and database management.

The position will involve working in a variety of interesting and dynamic areas where you will work independently or as part of a team.

Key attributes for this role include:

- The ability to work as a collaborative team member with a strong work ethic, in a professional and discreet manner;
- Personal qualities of confidence, resilience, integrity and sound judgement;
- Ability to quickly develop a positive rapport with people at all levels in an organisation to achieve outcomes and facilitate cooperation;
- Respect and sensitivity, cultural and religious awareness;
- Demonstrated representation and negotiation skills;
- Have well-developed program management and organisational skills, including drive, attention to detail and ability to meet tight deadlines;
- Ability to work productively and flexibly in a high-pressure environment;
- Adapt and respond well to change and ambiguity;
- Undertake learning and work activities which develop strong leadership skills and strategic thinking; and
- Possess the ability to acquire the necessary business functions to assist with travel, coordination and administration. This role will involve extended and varied work times.

A willingness to work outside core hours when required, and travel interstate and overseas at short notice is highly desirable.

The Protocol and International Visits Branch are conducting a range of Recruitment activities. We encourage you to visit the

A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising.

**Eligibility**

To be eligible for this position you must be an Australian Citizen.

**Security Clearance Required**

Negative Vetting Level 1 (Secret)

**Contact Officer

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