Executive Assistant

5 months ago

Pyrmont, Australia Thomson Reuters Full time

We have an outstanding opportunity for an Executive Assistant and Business Support Specialist to provide a high standard of confidential, personal and efficient administration, communication and project support to up to four VPs for Asia & Emerging Markets within the Go To Market functions, based in Sydney.

This is a fast-paced role that will focus on a broad range of core support tasks to ensure a seamless and effective operation of the business and see you demonstrate a high degree of proactivity, prioritisation and flexibility in your approach. You will also be taking the lead with a number of internal communication and project initiatives in this role involving stakeholder management across various geographies and functions.

You will be a skilled communicator, planner and people person with a hands on approach to all tasks, ensuring a high standard of professionalism and continuous improvement.

**About the role**
As the Executive Assistant - Asia & Emerging Markets, your key responsibilities will include (but not be limited to) the following:

- Diary / Meeting management including scheduling, agendas, minute taking and hospitality
- Comprehensive domestic and international travel management
- Expense, invoice and general financial account management
- Client liaison and internal stakeholder liaison across all levels of the organisation
- Supporting managers in the operational onboarding of new personnel and other logístical matters as part of calendar/event management.
- Organising events including: conception, promotion, venue selection, catering, entertainment, accommodation and guest co-ordination
- Leading employee and team internal communications on an as needs basis
- Preparing presentation packs including coordinating resources and creating, summarizing and reviewing content
- Leading periodic project work i.e. employee wellness and engagement initiatives
- Providing additional administrative and diary support to managers in regional locations as needed

**About you**
To be successful as the Executive Assistant - Asia & Emerging Markets, you will have the following:

- 5 years + as a career Executive Assistant in a commercial or sales environment
- Ideally experience supporting busy executives in the APAC region
- Excellent organisational skills with an ability to successfully prioritise
- Excellent people skills, with the ability to work effectively across all levels of the organisation
- Strong written, verbal and visual communication presentation skills
- Diplomatic with a high level of respect for confidentiality
- Ability to work both autonomously and in a team environment
- Strong use of initiative, proactivity and resourcefulness
- A high level of accuracy and insightful attention to detail whilst working at an efficient pace
- A flexible, pragmatic and collaborative working style, able to learn quickly
- Willing to go the extra mile to support the VPs where urgency is required.
- Proactive ability to learn existing and new business systems to a high level of proficiency
- Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook and Microsoft Teams

**What's in it For You?**
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

- ** Hybrid Work Model**: We've adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected
- ** Wellbeing**: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
- ** Culture**:Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
- ** Learning & Development**:LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
- ** Social Impact**:Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
- ** Purpose Driven Work**:We have a superpower that we’ve never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

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