Accounts Payable

3 weeks ago

Port Melbourne, Australia Findstaff Full time

**About Us**

**The company**

Our client is one of Australia's leading experts in large scale digital printing and portable activation display manufacturing. They service some of Australia's leading retailers, showrooms, events, hotels and city attractions. Join an innovative organisation who provide specialist, state of the art visual media to some of Melbourne's and Australia's most icon events and locations. Begin as casual, show us your skills and transition to permanent would be on offer Our client is seeking Part-Time Accounts Payable to join their small team based in Port Melbourne.

**The Role**

Providing financial, administrative and clerical support to the organisation. Your role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. An Accounts Payable job description will include securing payment by verifying and posting invoice and resolving any discrepancies between purchase order vs actual invoice received.

Duties
- Enter invoices against purchase orders in the finance system and liaise with departmental managers to ensure accurate coding and approval
- Process payment run and manage bank funding
- Manage direct external accounts payable enquiries and assist staff with accounts payable enquiries
- Maintain accounts payable ledger and open purchase order listings, for monthly accruals and reporting
- Maintain associated monthly and annual reports
- Process foreign currency payments and purchase forward currency for future foreign payments.
- Maintain Preferred Supplier List and monitor the procurement process as per the procurement policy
- Process staff reimbursements, ensuring payments are authorised by the appropriate manager
- Process travel requests, including payment of per diems, ensuring purchase orders are raised, and appropriate approvals are obtained. Ensure per diem rates are reviewed annually.
- Reconciliation and payment of corporate credit cards ensuring receipts and/or tax invoices are correct and appropriately approved
- 3 Days per week 9am-5pm

**Requirements**:
Experience managing accounts payable functions. Experience managing online payment and banking processes. Proficient and accurate data entry skills.

Experience with telephone/switchboard operations

Knowledge of Xero

Working knowledge of Excel

A proven capacity to analyse financial information and prepare interpret accurate financial reports

A broad understanding of the function of timely financial support and capacity to anticipate, interpret and meet organisational requirements.

Demonstrated capacity to effectively plan and meet deadlines.

**What we are looking for**:
Reliable and Trustworthy

Performs duties with honesty and integrity and is comfortable and experienced in handling confidential and sensitive information.

Problem Solving and Initiative

Able to identify and anticipate problems and discuss and implement solutions. Comfortable with complexity and uncertainty, quick to understand issues, readily adjusts and adapts to achieve optimum objectives, capable of innovation and flexibility.

Flexibility and Openness

Ability to adapt to fluctuating workload and demands and a dynamic work environment, and to work collaboratively.

Communication

Good communicator and team player. Effective performance of tasks relies heavily on the cooperation from internal as well as external parties.

Judgement and Discretion

Workplace

Ability to work well with others as well as work independently with mínimal supervision.

Standards

Establish and maintain exceptional standards of accuracy and integrity in all work produced.

**How to apply**

Please note only successful applicants will be contacted

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