Legal and Risk Administrator
4 weeks ago
**Job no**: 0037219
**Location**:Parkville
**Role type**:Full time; Continuing
**Department/School**:Legal and Risk
**Salary**:UOM 5 - $76,886 - $88,312 p.a. plus 17% super (pro rata for part-time)
The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.
**About - Legal and Risk**
Legal and Risk is a vibrant and dynamic business unit. We pride ourselves on our collegiate approach to working across teams, functions, faculties and disciplines, and touch all areas of the University’s operations. Our work is interesting, challenging and rewarding, with possibly the most diverse range of clients you’ll ever get an opportunity to work with in one organisation.
**About the Role**
As the Legal and Risk Administrator, you will be part of the Legal and Risk Administration support team, providing outstanding service and day-to-day general administration and operational support to the Directors of Specialist Services, HASS, Information and Governance Services, Continuous Improvement Lead and their teams. This will be achieved by managing the lifecycle of legal request and matters handled by the Legal Specialist Services, HASS and Information Governance Services portfolio teams. This includes the creation, management and retrieval of legal case files, document processing, updating relevant databases, managing the Legal Services inbox and phone line, responding to queries, the coordination and servicing of meetings, assisting with projects and general administration work.
Responsibilities include:
- Effectively manage and coordinate the Directors for Specialist Services, HASS and Information and Governance Services schedules and events
- Provide general administrative support to the Directors of Specialist Services, HASS and Information and Governance Services as well as other members of the Legal and Risk portfolio
- Assist the Administration Team Manager with staffing requirements for recruitment, onboarding and staff training
- Working under the direction of the Administration Team Manager, ensure that all procurement orders are quoted, approved and processed as required
**About You**
To be successful in this role, you will strive off initiative, self-motivation and can work well within a team and/or autonomously when required. You can work efficiently and effectively under pressure in a fast-paced and dynamic work environment. Your outstanding organisational, oral and communication skills will allow you to build and maintain rapport with a wide range of stakeholders from all diversities. You will consistently have a professional ‘can do’ attitude throughout your workplace. You are able to prioritise tasks and manage time effectively to ensure your individual workload is met with tight deadlines.
You will also have:
- Relevant tertiary qualification and experience, or a combination of relevant experience and education/training
- Experience and knowledge of the tertiary education environment, and an understanding of administrative and decision-making structures within the University
- Demonstrate COO values by acting in the best interest of your employer; displaying service excellence by striving to deliver beyond expectations and taking ownership of the delivery; and value working collaboratively, connecting with people and building relationships in your workplace
**Please note: To be considered for this role you must have current valid work rights for Australia.**
**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.
**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:
- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families
**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and l
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