Administrative Assistant, Rectors Office

1 month ago

Canberra, Australia University of New South Wales Full time

**Job no**: 521235

**Work type**: part time

**Location**: Canberra, ACT

**Categories**: Administration

**Administrative Assistant, Governance unit**

**Employment type**:Part-time (21hrs)
**Duration**: Fixed term (6 months)*
**Remuneration**: Level 4/5 from $75,927 plus 17% Superannuation
**Location**:Canberra, Australian Capital Territory
- **_please note:_**_ this is a leave cover position_.

**About UNSW Canberra**
University of New South Wales (UNSW) in Canberra has multiple locations in the Nation’s Capital.
UNSW Canberra distinguishes itself from other institutions by its commitment to being thoughtful, practical, and purposeful in all endeavours. This combined approach is integral to the university's impact and contributes to its recognition as one of the top 50 universities globally, as well as a proud member of Australia's esteemed Group of Eight. Choosing a career at UNSW means embracing an environment where thriving, facing challenges, and engaging in meaningful work are not just encouraged but integral to the university experience. If you seek a career where you can excel and contribute meaningfully, you've found the right place.

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

**Why Your Role Matters**:
As a member of the Governance Unit, you’ll be a part of a high performing team with a strong and positive work culture. This is a team that is genuinely interested in the success of each other. UNSW Canberra is like a faculty of UNSW, delivering university services at the Australian Defence Force Academy under a unique partnership between the Department of Defence and UNSW.

**Responsibilities**:
An Administrative Assistant is responsible for providing proactive, practical, and efficient administrative support to the Governance function. The Governance function supports the committee structure to operate effectively.

To be successful in this role you will:

- Provide administrative support within the Governance Function for the wider organisation’s governance committee structure.
- Demonstrated capacity to work effectively in a team, preferably within a customer service
- Environment.
- Develop and maintain records management, Smartsheet, spreadsheets, databases, websites, and other administrative systems.
- Excellent attention to detail and ability to provide effective customer service and support to clients at all levels using advanced interpersonal, written, and oral communication skills.
- Provide general advice relating to administrative and governance guidelines, processes, and activities.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings.
- Meet with committee chairs to provide briefings as needed.
- Arrange, support, and promote meetings and small events for internal and external stakeholders including the arrangement of room bookings, catering, equipment, and preparation of meeting materials.
- Undertake governance induction and assist with the new starter process for new staff and visitors including access to systems and building and site orientation.
- Sound organisational skills including the ability to prioritise tasks and duties in order to meet deadlines.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct

**Benefits and Culture**:
UNSW is committed to helping staff balance work-life responsibilities, by providing access to high-quality services, facilities, and flexible work and leave arrangements.
- Generous superannuation contributions
- Employee discounts
- A commitment to lifelong learning
- UNSW-wide strategy to focus on Healthy Body, Heathy Mind, Healthy Places and Healthy Culture.

**Eligibility**:
The University reserves the right not to proceed with any appointment.

**How to apply**:

- your CV
- a 2-page pitch addressing the Skills and Experience outlined in the Position Description.

**Contact**:
Tracey Lokeni, Quality Assurance & Risk Manager

For further information about UNSW Canberra, please visit our website: UNSW Canberra

**Find out more about the lifestyle and benefits when working with **UNSW**

Position Description

**Advertised**: 29 Nov 2023 AUS Eastern Daylight Time
**Applications close**: 17 Dec 2023 AUS Eastern Daylight Time

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