Document Controller
8 months ago
**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**
We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles.
**_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**
**JOB TITLE: DOCUMENT CONTROLLER**
**KEY RESPONSIBILITIES**:
- Input and update information in document management systems or databases, ensuring accuracy and completeness of records.
- Maintain and track different versions of documents, ensuring proper versioning and archiving of older versions.
- Facilitate the distribution of documents to relevant stakeholders, teams, or departments, either electronically or in hard copy as required.
- Ensure that documents adhere to company standards, guidelines, and templates. Check for consistency, formatting, and completeness.
- Respond to requests for documents, locating and retrieving them from the document management system or archives as needed.
- Adhere to regulatory requirements and company policies regarding document handling, confidentiality, and data security.
- Generate reports on document management activities, such as tracking document status, usage statistics, and compliance metrics.
- Maintain clear and effective communication with team members, managers, and stakeholders regarding document-related processes and updates.
The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position.
**KNOWLEDGE AND QUALIFICATIONS**
- Proficient in the use of MS office programs
- Familiar with administrative processes involved in document control.
- Previous working experience in a project document control position
**S**KILLS AND COMPETENCIES**
- Ability to meet deadlines and manage priorities.
- Ability to work in a team.
- Organizational skills with a strong attention to detail.
- Ability to take initiative.
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