Facilities Admin Specialist

2 weeks ago

Brisbane, Australia Medtronic Full time

**Careers that Change Lives
**Medtronic has an exciting opportunity for a Facilities Admin Specialist to join our Facilities department in Brisbane. You will play a vital role in supporting the facility infrastructure and operations and being the primary liaison contact.

**A Day in the Life
**The Facilities Admin Specialist onsite role will manage the state office reception desk and facility infrastructure, general office administrative and provide support for Brisbane office. This is an exciting opportunity to be an integeral member of the team as an advisor, counsel to stakeholders and enhancing employee experience.

**Responsibilities Include**:

- Answer the telephone, greet and welcome company visitors and manage all the aspects of the front desk in a professional, friendly manner.
- Maintain state commercial office Facilities related information and systems.
- Manage state commercial office facilities activities - mail and parcel management, lockers, car parking, security management, contractor management.
- Organise catering for office meetings, training and events as required.
- Process office-related POs and invoices. Act as backup for these tasks if Facilities staff are on leave.
- Act as primary liaison for base building manager, maintenance vendors and Medtronic functional contacts (i.e. EHS, IT, Quality) for facility management and infrastructure related items.
- Perform light duty general office maintenance.
- Minor facilities projects.
- Order and maintaining stationery and office supplies, including for kitchen and other common facility areas.
- Provide facility orientation to new staff members and order personal protective equipment as needed for new staff.
- Manage distribution and retrieval of radiation monitoring badges for staff who require them.
- Act as a liaison between head office Quality and territory staff, providing communication and feedback to the ANZ Quality Management System for continuous Quality Improvement.
- Ensure and maintain stock room compliance (includes inbound and outbound of inventory and demo management) to Quality procedures and requirements based on ISO13485 and ANZ Quality Management System local requirements.
- Maintain methods of compliance of office to EHS and Quality requirements for biohazard returns and disposal, encouraging all staff to follow required procedures.
- Ensure a safe working environment in accordance with the relevant Occupational Health and Safety (OH&S) legislation.
- Emergency warden for state commercial office.
- Observe all health and safety policies and procedures and take all reasonable care that actions or omissions do not impact on the health and safety of others.
- Work within and actively promote Medtronic’s Mission, corporate strategies, policies, procedures and Code of Conduct.
- Comply with Medtronic’s Finance and Legal policies and procedures, respond to both Internal and External Audit enquiries in a timely manner, and ensure follow-up on Action Items to address Audit recommendations.
- Other adhoc duties as requested by management.

**Must Have**
- Bachelor's Degree with minimum of 2 years relevant experience
- Previous administration/facilities experience is required
- Excellent verbal and written communication skills and interpersonal skills
- Attention to detail
- Computer literacy including sound knowledge of the Microsoft Office software products
- Demonstrated effective matrix skills (across territories, functions and business units)
- Experience in pharmaceutical or medical devices industry is preferred
- Require to be office based

**About Medtronic
**Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health, and extend Life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

  • Admin Coordinator

    7 days ago

    Brisbane, Australia 1300 Smiles Dentists Full time

    Join our Exceptional Dental Team as an Admin Coordinator at Strathpine Central Dental Centre! Are you an experienced dental professional with a passion for delivering exceptional patient care? We have an exciting opportunity for an Admin Coordinator to join our dedicated team at Strathpine Central Dental Centre. If you thrive in a fast-paced environment,...

  • Admin Manager

    6 days ago

    Brisbane, Australia NexVentur Full time

    **Australia - ADMIN & HR**: **Admin Manager - Brisbane**: Location**:Brisbane** Salary**:Competitive DOE** Position**:Full Time** A dynamic company committed to protecting the environment through a strong focus and commitment to the renewable energy industry is looking to hire an Admin Manager. It’s a relatively new company that value’s its people and...

  • National Facilities

    2 days ago

    South Brisbane, Australia Parmalat Australia Ltd Full time

    Permanent full-time role with potential to go permanent - Be part of a high performing team with career dev ops + WFH options - Work with iconic Australian brands; Pauls Milk, Oak, Ice Break & more **About our Organisation** Here at Lactalis, we are true to our purpose: we are a family business offering healthy and delicious dairy products that bring...

  • Facility Operations/building Services Co-ordinator

    6 days ago

    Brisbane, Australia Seven West Media Full time

    **Categories**: Administration & Office Support **Facilities Operations Coordinator** **Join the Media Company of the future!** - **Australia’s only media company to be awarded the **Workplace Gender Equality Agency’s Employer of Choice for Gender Equality citation** The role of the Facility Operations Co-Ordinator is to coordinate all facility and...

  • Regional Facilities Manager

    6 days ago

    Brisbane, Australia CBRE Full time

    Posted- 10-Nov-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Brisbane - Queensland - Australia**Career opportunity working for a global leader in property** **Manage a portfolio of Industrial assets for one key client** **Brisbane CBD | Land of the Turrbal people** At CBRE, our people...

  • Clinical Quality Specialist

    2 days ago

    Brisbane, Australia Redstone Recruitment Full time

    **Clinical Quality Specialist - South Brisbane** The primary responsibility of the Quality/Education Specialist is to provide support, direction and oversight of best practice clinical care ensuring the facility is compliant. You will be responsible for collating reviews, audits and gap analysis, then implementing necessary changes with the team....

  • Facilities Manager

    18 hours ago

    Brisbane, Australia Spring Professional Full time

    Leading FM Organisation / career development pathways - Build upon your Experience - Great Pay + Great Working Culture + Great Incentives - Leading FM Organisation - Distribution/Warehouse Asset - Great Hourly Salary $$$ + Incentives - Excellent Workplace Culture/Team - Excellent career opportunities and growth **The Role**: My client is seeking an...

  • Orthodontist, Brisbane, Queensland

    18 hours ago

    Brisbane, Australia Zest Dental Full time

    Orthodontist Jobs in Brisbane, Queensland, Australia. Specialist orthodontic clinic in central Brisbane, state-of-the-art equipment, busy books. ZEST Dental Recruitment working in partnership with an established orthodontic clinic is seeking to recruit an Orthodontist. - Orthodontist - Brisbane, Queensland - Centrally located in Brisbane CBD - Consistently...

  • Clinical Governance

    18 hours ago

    Brisbane, Australia Icon Group Full time

    **Nursing** **Brisbane** **Full Time** **Icon Group** **Clinical Governance & Quality Specialist** **Clinical Care - Clinical Governance & Quality Unit** **Icon Group, South Brisbane (Head Office)** The _Clinical Governance & Quality Specialist _supports and advises on patient safety topics including risk, clinical incident management, licencing and...

  • Admin / Receptionist

    2 days ago

    Brisbane, Australia Chandler Macleod Full time

    **Location*** - Brisbane, Queensland - **Category*** - Office Support - **Salary** - $ AUD - $ AUD Hourly - **Posted** - 05-Feb-2024 - **Work type** - Casual/Temp - **Contact** - Joy Delos Reyes - **Reference** - BH-156754 - **About the client**: Government department tasked with making life easier, accessible, and equitable for thousands of individuals and...

  • Emergency Specialist 60 Mintues to Brisbane

    18 hours ago

    Brisbane, Australia JPS Medical Recruitment Full time

    Exciting Opportunity for an Emergency Medicine Specialist Join our dynamic team and enjoy one of the most competitive salary packages in public health, complete with generous superannuation and a range of additional benefits including: - Wellness program - Motor Vehicle Allowance - Accommodation Allowance - Private Practice Allowance - Rural and Remote...

  • Emergency Specialist Img Welcome

    5 days ago

    Brisbane, Australia JPS Medical Full time

    **Benefits - **One of the most competitive salary packages in public health with generous superannuation; - A wellness program - Motor Vehicle Allowance - Accommodation Allowance - Private Practice Allowance - Rural and Remote Allowance and more **The Role**: An opportunity for an experienced Emergency Medicine Specialist to join a dynamic team. Working...

  • Procurement Specialist

    7 days ago

    Brisbane, Australia e73 Full time

    Brisbane based - Opportunity for career progression - Leading decision making Our clients is a Specialist Drilling service provider to the Energy, Mining and Infrastructure sectors and they are the leading provider to some of the world’s largest coal mines. **_Key Responsibilities:_** - Interpret maintenance scopes and use manuals to analyse the parts...

  • Quality Specialist

    6 days ago

    Brisbane, Australia Icon Holdings Services Full time

    **Job Ad Summary**: Join the Quality Assurance team operating across Australia and New Zealand | Permanent full-time role in leading manufacturer of compounded medicines | Can be based in Australia or New Zealand. **Quality Assurance Associate / Senior Quality Assurance Associate / Quality Assurance Specialist - Slade Health** - Be Part of An Exciting Team...

  • Quality Specialist

    18 hours ago

    Brisbane, Australia Icon Group Full time

    **Quality and Safety** **Brisbane** **Full Time** **Slade Health** **Job Ad Summary**: Join the Quality Assurance team operating across Australia and New Zealand | Permanent full-time role in leading manufacturer of compounded medicines | Can be based in Australia or New Zealand. **Quality Assurance Associate / Senior Quality Assurance Associate /...

  • Digital Infrastructure Design Specialist

    3 days ago

    South Brisbane, Australia Hudson Australia Full time

    Infrastructure focused Design Specialist, provide SME advice and guidance to a complex capital expansion program, Core facility, network, EUC, AV, Server & storage. **Job Title: Digital Infrastructure Specialist** Contract: Initial 2 years' contract with possible extensions Location: Meadowbrook (Logan) Brisbane **Summary** Our Queensland Government...

  • Maintenance Specialist

    18 hours ago

    Brisbane, Australia Santos Ltd Full time

    **About Us** Santos is a global energy company committed to increasingly cleaner energy and fuels production, with operations across Australia, Papua New Guinea, Timor-Leste and North America. At Santos, our commitment is to be a global leader in the transition to cleaner energy and clean fuels, by helping the world decarbonise to reach Net-Zero emissions...

  • Obstetrics and Gynaecology- Staff Specialist

    6 days ago

    Brisbane, Australia Charterhouse Medical Full time

    **One of country’s best remuneration packages**: - **Escape winter & move to warm, inclusive, multi-cultural QLD**: - **Full time, Permanent Position** **The Position**: This is an incredible opportunity to work as a full time, permanent O&G Staff Specialist at one of Brisbane’s major hospitals. Provide high quality clinical and non-clinical services...

  • Specialist Recruitment Specialist

    5 days ago

    Brisbane, Australia Adecco Full time

    Join a culture of excellence - Be part of one of the most important missions in Australia - Brand new purpose build facilities Adecco ADF Careers are looking for multiple experienced individuals who love to recruit. Portfolios of work can include medical, IT, Technical, Trades, Women and Diversity type roles - tell us your preference! **Client...

  • Test Specialist

    Found in: Talent AU C2 - 2 weeks ago

    Brisbane, Australia Hudson Full time

    Test Specialist | Queensland Health Highly Desirable Based in Brisbane | Some WFH - No Remote Approx. $110-120/hour | 6 month contract + potential extentionsExcellent opportunity for a Senior Test Analyst / Lead who enjoys being hands-on and has experience in Health applications Test Specialist | Queensland Health Highly Desirable Based in Brisbane | Some...