Aps3 Administrative Support Officer

4 days ago

Melbourne, Australia Chandler Macleod Full time

**About the Company**:
As one of Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our
**Federal Government **client is seeking
**APS3 Administrative Support Officers** to assist the Governance and Legal Practice Services Branch in a fantastic Melbourne CBD location, for an initial 6 month contract with the possibility to extend.

**About the Team**

The Administrative Support Team provides a range specialist and general administrative support services to the Agency. The team is focused on delivering timely, quality services to support the day-to-day needs of the legal practice and has a physical presence in the office. They are inclusive, friendly and passionate in their commitment to providing high quality administrative support services to the dedicated teams of prosecutors who carry out the important work of this respected Federal Government agency.

**About the Role**

The
**APS3 Administrative Support Officer** is responsible for providing a range of general administrative support services to the legal practice, including case administration, case preparation and witness coordination.

The
**APS3 Administrative Support Officer** will, under limited supervision, manage scheduling, prioritisation and allocation of their assigned tasks and assist with the achievement of broader workgroup objectives.

**Primary responsibilities of this position include**:

- Case Administration activities - creation and administration of case files, photocopying, filing, data entry, meeting administration, records management (including archiving).
- Witness Coordination - drafting summons/subpoenas, liaison (e.g. providing updates), arranging travel and other related tasks.
- Case Preparation - preparing materials, lodging/filing documentation, conducting basic research activities, video conferencing and arranging interpreters and translators.
- Case Liaison - liaising with Federal Prosecutors, external agencies, courts and counsel.
- Building rapport and maintaining internal and external relationships.
- Responding to enquiries and providing accurate advice in a timely manner.
- Adapting communication (both verbal and written) to suit the identified audience.
- Identifying and escalating issues to senior staff members
- Undertaking appropriate learning and development activities as required.
- Strong focus on delivery in professional services environment.
- Strong attention to detail.
- Ability to respond flexibly and positively to work changes and shifting priorities.
- Good time management skills.
- Good collaboration skills - within team and internal and external stakeholders.
- Sound communication skills.

**Benefits**:

- ASAP start 6 month contract with possible extension
- Full time hours Monday to Friday 7.5 hours per day
- $38.90 per hour + super
- Great location in the heart of the Melbourne CBD

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