Facilities Manager

2 weeks ago

Perth, Australia Advanced Navigation Full time

Advanced Navigation is one of the world’s most ambitious innovators in AI robotics and navigation technology across land, air, sea and space. While our main headquarters are in Sydney, we have multiple research facilities in Australia and sales offices around the world. Since 2011, the company has experienced great success and has progressed into several deep, new technologies. Our fields of expertise include underwater sonar, GNSS, radio frequency systems, inertial sensors, robotics, quantum sensors and photonics.

Our Facilities Manager is responsible for ensuring the Perth office and our facilities are operated professionally, effectively and efficiently. This will be done by working closely with our Sydney based Office, IT, Logistics and P&C Teams. As the central point of contact for the Perth facility, this role contributes greatly to the employee experience and work environment

**Role Responsibilities**:

- Ensure workplace health and safety procedures are in place and adhered to - manage a OHS risk register and conduct regular inspections and risk mitigation workshops, manage our Emergency Response procedures, including our Fire Safety Equipment and Procedures
- Manage office and production facility repairs and maintenance including contractors - scope out and manage small upgrade projects, engage and manage contractors, provide quality assurance, organise payment, build and maintain relationships with the building manager and local contractors
- Manage and maintain basic IT facilities, with support from our Sydney Based IT Department - troubleshoot tele-conference facilities, set up and troubleshoot basic IT hardware, with remote support
- Manage the office, production and warehouse space including - maintain a clean, tidy, sanitary office, maintain and organising general storage, kitchen and general work areas, manage couriers and receive deliveries, build and move furniture
- Ensure staff have the office resources required to be successful, including desk space, furniture and desk equipment.
- Provide ‘on the ground support’ to remote departments
- Support P&C Team to manage staff onboarding, internal movements and departures and to plan and manage staff events including weekly drinks, Quarterly events, Christmas Party and EOFY Party
- Support Operations Team to maintain office supplies and services by updating requirements and managing physical stock
- Manage resources to ensure that reception (phone and visitors) is operational during standard working hours

**Qualifications**:

- Awareness of legislation relevant to the position, including WHS & Building Codes

**Experience**:

- 5+ years experience in a hands-on Office manager role or equivalent.
- Experience managing building contractors, either in a similar role or on a personal project.
- Experience providing basic IT support, either in a similar role or as a personal passion.

**Skills**:

- Ability to scope out a small facility upgrade project, seek approvals, obtain quotes, engage a contractor, manage works, complete quality assurance and manage payment.
- Ability to set up basic hardware and infrastructure and troubleshoot basic software, with guidance and support from a remote IT department.
- Ability to work collaboratively with remote teams, to support on the ground requirements
- Ability to think creatively & present new proposals to add value;
- Pragmatic & commercially driven;
- Ability to work independently & collaboratively to deliver results in a demanding,
- deadline-driven situations;
- Ability to effectively communicate across all levels of the Company
- Self-motivated, open minded, persuasive & passionate influencer

**What are some of the benefits you will have access to?

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