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Aps Level 4

1 month ago

Brisbane, Australia National Health Funding Body Full time

**Job Reference Number **23-PCPDIV-19554
**Classification **APS Level 4
**Job Title **Ministerial and Parliamentary Officers
**Division **People Communications and Parliamentary Division
**Branch **Ministerial and Parliamentary Services Branch
**Section **Multiple Sections
**Applications open date **14 August 2023
**Applications closing date **28 August 2023
**Location **Brisbane QLD, Woden ACT
**Status **Ongoing
**Employment type **Full-time
**Salary Range **$75,917 to $80,215 per annum
**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)
**Contact Officer **Name: Lisa Selems
Phone: 02 6289 5692

**Eligibility**
To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made

An applicant’s suitability for employment with Health will also be assessed through a
variety of pre-employment check processes, such as:
Satisfactory completion of a criminal history check, and where relevant a

Working with Children and Vulnerable People Check.
Completion of a medical declaration and pre-employment medical (where

required).
Providing evidence of qualifications.

**Division Responsibilities**
The People, Communication and Parliamentary Division (PCPD) provides efficient and
effective parliamentary, human resources, change management, market research and
communication services that are responsive to the department’s priorities. In doing so,
PCPD seeks to ensure its customers have confidence in its capability to respond to their
needs and find it easy to access the information and services they need.

**Branch Responsibilities**
The branch manages best practise client services, whole of portfolio parliamentary related
material and processes. The branch has a strong commitment to identifying opportunities to
continuously improve and streamline our processes and using information to inform
decision making. This is done through:

- Providing parliamentary services and products of the highest quality
- Delivery of Cabinet support and advice to our clients, including the Minister’s offices,
- consistent with Cabinet processes and utilising CabNet+ Viewer- Provide governance to external departmental committees including support for the
- Committee Management System- Delivery of key Parliamentary Document Management System (PDMS)

enhancements, modules and projects with a strong focus on driving innovation,
information, data analytics, automation and robotics
- Development and delivery of education and training products and support for our

clients.
**Section Responsibilities**
The branch is made up of the following sections:
The **Ministerial Coordination Section** is responsible for the facilitation and delivery of high
quality, timely parliamentary services and Ministerial products to the department and
Ministers’ offices through a commitment to continuously improving processes, identifying
and developing innovative solutions to enhance our clients’ experience. Education and
training are also a strong focus of the section.

The **Cabinet, Systems and Ministerial Office Support Section** is responsible for relationships
with the Executive, Ministers’ offices and Departmental Liaison Officers as well as facilitating
whole of department coordination and briefing for Cabinet. It manages requirements for all
Health and Aged Care Portfolio Ministerial Offices, provides helpdesk support for the PDMS
to the department and Ministerial Offices, and creates and distributes a range of reports to
stakeholders on data from PDMS. Business Improvement Projects to improve branch
performance and client experiences are also managed within the section.

The **Appointments, Parliamentary Coordination and Committees Section** is responsible for
facilitating a whole of Department coordination and briefing for senate estimates, question
time, parliamentary committees, management of Ministerial Appointments and Committees
including the secretariat for the Executive Committee. A key focus is on maintaining strong
relationships with business areas, Minister’s offices, DLO’s, and external stakeholders.

**Key Responsibilities**
Under guidance you will be undertaking a range of procedural, operational and
administrative tasks and activities, largely governed by established procedures and policies.
This may include research and analysis activities. You will be accountable to organise your

own work and deliver in accordance with your team leader’s advice and team plans. As the
positions play a role in delivering key outcomes for the branch, depending upon the role,
your key responsibilities could include the following:

- Complete quality checks on parliamentary documentation to ensure only the highest

standard is provided to Ministerial offices and the Departmental Executive.
- Manage the workflow of PDMS.
- Provide support to secretariat on Executive Committees.
- Update the Branch Intranet and SharePoi

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