Deployment Coordinator

4 weeks ago

Alexandria, Australia Ampol Full time

Permanent - Full time opportunity
- Be part of a growing and exciting business that is driving the Energy transition

**About Ampol**

We are proud of our heritage. We have been powering better journeys for all Australians for over 100 years. As Australia’s very own fuel brand we are committed to making those journeys easier by meeting Australia’s needs at every step with the care and service we all deserve. And, as we grow, we continue to evolve, to ensure we have low carbon solutions that will meet the needs of our customers well into the future.

Our Energy Solutions strategy pursues the opportunities arising from energy transition which leverages our core assets and capabilities to establish attractive positions in new energy products and services. From this, we will continue to deliver current product solutions for customers as well as transition with them as their energy needs evolve. We believe this will give us greater optionality in the near-term and allow us to build a portfolio of positions as the energy transition pathway becomes clearer.

**About the role**

We are seeking a proactive and detail-oriented Deployment Coordinator to join our dynamic team in the Energy Vale Chain space. In this role, you will work closely with Senior Leaders of the group to ensure its smooth and effective operation through administrative support.

You will be responsible for continuously reviewing systems, tools, and processes to identify improvement opportunities while managing functional documentation, reporting, and other ad-hoc tasks as required.

**Key responsibilities**
- Act as a focal point and manage correspondence from internal and external stakeholders by responding to day-to-day internal cross functional enquiries as the first point of contact where required.
- Coordination of critical cross functional governance forums, leadership & department team meetings (weekly, monthly, quarterly).
- Coordinate and distribute meeting agendas, meeting packs, minutes and actions and leading improvement opportunities through effective stakeholder engagement
- Create, prepare, maintain and adapt senior management reports to defined quality standards on a periodic basis (weekly, monthly and quarterly) as required by the leadership team.
- Develop, maintain and optimise key internal functional information and functional reporting databases and tools including Doco, Sharepoint, Microsoft Teams
- Coordination and monitoring of internal and external training and learning module content
- Generate and provide insights to functional safety reporting and metrics on a regular basis
- Foster and maintain internal stakeholder relationships through clear and effective communication, engagement, and strong collaboration
- Support functional employee induction and on-boarding activities and preparing induction plans in consultation with senior leaders or hiring managers
- Support and coordinate regular team building activities (Virtual and face to face)
- Provide ad hoc and/or support to functional purchase order management and vendor invoice processing as required and during team annual leave periods

**About you**

To be successful in the Energy Value Chain team, you will demonstrate an agile mindset, you will be able to thrive when faced with ambiguity and aspire to greater challenges within your role.

**Key skills and experience**
- Tertiary qualification in Business or relevant discipline; or relevant experience/exposure to similar roles.
- Minimum 3 years’ experience providing administrative support in a corporate environment in the oil/energy/renewables industry with large multi retail chain or utility infrastructure exposure (highly desirable)
- Ability to learn quickly and adapt to new technology, follow and improve systems, tools and processes
- Experience of working in a flexible, faced paced environment, able to adapt to change and open to new ideas and approaches
- Demonstrated experience in problem solving
- Solid organizational skills, including multitasking and time management
- Understanding business drivers and key areas of influence
- Willingness to learn complex new skills

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