Facilities Admin

3 weeks ago


Melbourne, Australia Charterhouse Full time

$70-$75k package
- CBD Location
- 7:45- 5:15pm
- Incredible benefits

**About the company**

My client is a Top Tier Law Firm who are seeking a Facilities Coordinator to make sure their Sydney office is run smoothly. This organisation values their people

**About the role**

This position is a pivotal role within this organisation as you are responsible for coordinating and organising the office. No two days will be the same so if you are looking for a varied role, this is for you

**Key responsibilities include**:

- Sorting, distributing and sending internal and external mail, including couriers and court filing.
- Ordering stationery, supplies and office equipment.
- Handling building maintenance requests and issues and coordinating resolutions.
- Assisting with staff movements, including moving office equipment and furniture.
- Assisting with event set up, clean up and pack down.
- Coordinate payment of invoices and general administrative duties and support as required.
- Processing of archiving including data entry and maintaining offsite storage procedures.
- Providing relief cover for the Receptionist, including breaks and periods of leave.

**About you**:

- Previous Facilties background
- Strong coordination and admin experience
- Excellent communication skills
- Professional and courteous telephone manner
- Well organised, efficient and proactive
- Demonstrable ability to understand and improve existing processes and procedures



  • Melbourne, Australia Public Sector People Full time

    Public Sector People are currently inviting applications for an experienced Team Leader in Youth Services & Admin to join a Council in the West for a full-time 3 month contract starting ASAP potential to go perm.Role Develop and support staff and volunteers, nurturing their skills and personal attributes in community centers. Oversee critical venue...


  • Melbourne, Australia mecwacare Full time

    ADMINISTRATOR OFFICER-FACILITY SUPPORT SERVICES mecwacare  is seeking a Contracts and Procurement professional looking to make a difference in the Aged Care sector to join our Corporate Services team in our Malvern Head Office. The position will assist the Manager Contract and Procurement with contract negotiations, fleet management and insurance policy...


  • Melbourne, Australia Mecwacare Full time

    ADMINISTRATOR OFFICER-FACILITY SUPPORT SERVICESmecwacare is seeking a Contracts and Procurement professional looking to make a difference in the Aged Care sector to join our Corporate Services team in our Malvern Head Office.  The position will assist the Manager Contract and Procurement with contract negotiations, fleet management and insurance policy...

  • Workplace Assistant

    1 month ago


    Melbourne, Australia WSP Australia Full time

    **The Opportunity**: We are seeking a Workplace Assistant / Facilities Coordinator to ensure an enhanced service across all areas of our Melbourne Field Services Hub. As a member of our small but valued Workplace Team, you will provide a mature, composed and professional service to both internal staff and our valued clients. The purpose of the Field...


  • Melbourne, Australia Aspect Personnel Full time

    About us:Aspect Personnel specialises in the engineering, architecture & design, construction, property and town planning sectors across Victoria. We are continually registering flexible and reliable Administrators and Receptionists for short-medium term assignments within our client base, mainly located in the CBD and inner suburbs.Our...

  • Admin Officer

    1 month ago


    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 49193 - Fixed term until March 2024 - Austin Campus - $66k base + salary packaging + super Austin Health is the major...

  • Csr Admin Support

    1 month ago


    Melbourne, Australia Aggreko, LLC Full time

    Experienced individual contributor (specialist operational/technical role, or experienced professional). Works independently, with limited supervision. Problems faced may be difficult but can be addressed within an established framework - Provide a first-class customer service role across the business, both internally and externally, including diary...


  • Melbourne, Australia Aspect Personnel Full time

    Administration, Office support and Reception roles - Multiple assignments with an immediate start - Architecture, Construction, Engineering and Property industries **About us**: Aspect Personnel is an established recruitment agency, specialising in engineering, architecture & design, construction & property and town planning sectors across Victoria. We are...


  • Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 57637 - Shift times are 0700-1530 and 1030-1900,...


  • Melbourne, Australia people2people Full time

    **About the Opportunity**: Our client is an internationally recognised technology corporation, based in Melbourne's inner city. They are looking for a receptionist/ office administration assistant to join the team on a temporary part-time basis working 3 days per week. **Responsibilities include**: - Meeting and greeting clients - General office facility...

  • Office Coordinator

    1 month ago


    Melbourne, Australia Johnson Recruitment Full time

    Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD. Their mission is to lead, promote and support...


  • Melbourne, Australia Conquest Personnel Pty Ltd Full time

    **WHAT IS NOT TO LIKE....IS THIS YOUR NEXT ROLE?** - Highly successful expanding business - specialist packaging company - Dandenong South - With an excellent reputation in the industry for innovative quality products at competitive prices - Management demonstrates strong commercial experience and leads by example - Highly experienced professional and...

  • Team Assistant

    1 month ago


    Melbourne, Australia Hines Full time

    Overview: When you join Hines, you will work among innovative leaders who set the standards responsible for our reputation as an industry leader and you will continue to shape our future in the years to come. **Responsibilities**: Hines is seeking a highly organised and proactive Office Manager & Team Assistant to join our vibrant, dynamic, and innovative...

  • Office Coordinator

    1 month ago


    Melbourne, Australia Practice Managers Australia (PMA) Full time

    **Location**: Melbourne **Worktype**: Full Time - Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD....


  • Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 48652 - Part time (8 hours per week) fixed term (12 month position) - Location at Austin Hospital Austin Health is the major provider of tertiary health services, health...

  • Customer Service

    4 weeks ago


    Melbourne, Australia Conquest Personnel Pty Ltd Full time

    **READY TO GET MOVING IN YOUR CAREER?** **START ASAP** **One seriously unique role available** - Full training, you will be part of a great small team that works hard and will teach you all you need - No experience needed - Join a fantastic company - modern website, down to earth work environment, on-site manufacturing facilities, room to grow and...

  • Admin Assistant

    4 weeks ago


    Melbourne, Australia Education and Training Full time

    Location: Melbourne | Southern Metropolitan Job type: Part time / From 27/04/2023 - 15/12/2023 Organisation: Education and Training **Salary**: Salary not specified Occupation: Education and Training Reference: 1338320 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks,...

  • Studio Assistant

    1 month ago


    Melbourne, Australia Aspect Personnel Full time

    Varied administration and reception role - Fantastic location, close to transport links - Adobe Suite preferred **The role**: *** As a Studio Assistant, you will be **responsible for providing excellent FOH service and assisting with HR and Event Planning.** This is a key role where you will build important internal and external relationships. To be...

  • Receptionist

    1 month ago


    Melbourne, Australia ACRWORLD Full time

    Immediate Start! - $30-$38 P/hr + Super - Leading Architecture Practice **ABOUT THE COMPANY** ACRWORLD are working with one of Melbourne's leading design practices with a solid presence in the market over the past 10 years. With a huge focus across a range of areas this firm are certainly cut above the rest offering a innovative working environment! An...

  • Administration Clerk

    1 month ago


    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 49224 Austin Health is the major provider of tertiary health services, health professional education and research across...