Mobilization and Travel Administrator

5 months ago

Perth, Australia John Wood Group Full time

Wood is recruiting a Mobilization & Travel Administrator as part of our strategic growth plan for 2024 and beyond. You will join our Operations business in a pivotal role as we partner with a major player in the Oil & Gas industry on a major brownfields Engineering Service Contract. Step up into a dedicated client contract team working from the client’s office, based in Perth CBD. This is a permanent role and is available as a full-time / part-time (job share) basis.

Wood’s “Operations” APAC West business delivers brownfields engineering, procurement, construction, optimization, and technical services to the Oil & Gas industry and enjoys long-term partnerships with some of the region’s most prominent producers located in Western Australia, Northern Territory and Southeast Asia.

At Wood you will join an inclusive and diverse global community of inquisitive minds and recognized industry innovators, partnering to create new possibilities.

Reporting to the Discipline Manager in Construction & Commissioning and with the guidance and mentoring support from the Lead Technical Assistant, you will be responsible for supporting the offshore Mobilization & Travel team for one of our key Oil & Gas clients.

You will be responsible for:

- Assist the team in the onboarding and mobilization process to all offshore employees
- Monitor and maintain compliance with Offshore travel, training compliance and booking for Trade & Craft workers
- Booking and arranging inductions and training requirements for new and current employees
- Organizing and managing travel arrangements for clients, vendors, and employees such as flights, hotel accommodations, car hire/ taxis
- Coordinating with Client agents and other service providers to ensure that all travel needs are met
- Tracking and maintaining company travel issues, policy compliance, and generating reports
- Handle any travel-related emergencies or changes, providing timely solutions to ensure mínimal disruption.
- Assist Contract Manager preparing reports, room booking etc.

In this highly visible client facing role, your dual focus on relationships and delivery will be essential.

**You must have full work rights in Australia to be considered for this role and reside in Perth, WA.**

Ideally, you are an independent, career focused, office based professional with 2+ years proven administration experience. A Business & Administration Certificate II along with some industry experience within Oil & Gas / Mining / Building / Construction is also advantageous (not essential). In addition, you will be:

- Detail focused with strong administrative skills, typing with speed and accuracy
- An intermediate to advanced IT user and experienced in MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio, Teams)
- Ready to commit to a long-term career within the Western Australian resource industry
- A team player, always have your teammates back and understand you must work together to win
- Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference
- A problem solver with a “solutions mindset” who never gives up
- Organized and have an ability to manage a range of tasks with changing / competing priorities while still delivering results - all at a fast pace

What will set you apart is your proven experience in being an agile team member and an excellent communicator.

It takes an inclusive and diverse global community of inquisitive minds to unlock solutions to tomorrows most critical challenges. Wood encourages Women and Aboriginal and Torres Strait Islander peoples to apply.

If you are an Administrator ready to take the next step in your career and eager to join a world class Engineering design team in the Oil & Gas industry, we are keen to hear from you today

Shortlisting will commence immediately.

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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