Talent and Coaching Operations Coordinator

2 days ago

Brisbane, Australia Tourism, Innovation and Sport Full time

At the QAS we support 500+ pre-elite and elite athletes from talented juniors through to Olympic, Paralympic and World Championships medallists to win on the world stage. We support both in-house squad programs, partnership programs with National Sporting Organisations and/or scholarships for individuals who are on medal winning trajectories for international success.
We have a bold 2032 High Performance Strategy to propel us forward to create more medal winning moments by Queensland athletes, to ultimately inspire the state and the nation.
Our Strategy directs our performance, but culture truly delivers performance.
Given our vision of 'Inspiring Extraordinary Sporting Success' our culture is vitally important to us.
We want to attract highly talented and motivated individuals whose own values and behaviours align to that of our QAS Team.
Our values reach across every aspect of QAS and if they resonate with you, you will excel, and fly in our organisation:
Start with the athlete
Our people. Our superpower
Freedom to fly. Embrace the responsibility
Be curious. Be courageous
United by excellence.
If you have a deep desire to contribute to something transformational, of state and national significance, and are committed to continuous improvement, it's an exciting time to join our organisation on an important mission.

**Responsibilities**:

- Provide professional administrative support to the Talent and Coaching functional area to enable effective and efficient operational practices, while remaining agile and responsive to sport needs (i.e., mailbox management, Athlete agreements, Athlete inductions and medical screenings).
- Provide professional and proficient general executive support to assist the Executive Director Talent and Coaching (and Talent and Coaching team members) in fulfilling their duties to ensure the integrity and efficiency of the function (i.e., vendor requests and maintenance and payment of invoices).
- Perform Secretariat duties or administrative support for meetings / committees by way of preparing agendas, recording meetings, managing, and coordinating assigned actions and papers (i.e., Mission 2032 functional review).
- Effectively plan and deliver work/projects, maintaining documentation and processes, supporting communication and engagement activities, and contributing to program initiatives as required (i.e., Youfor2032 Talent Identification Program, Talent Workshops, Youfor2023 Camps).
- Manage the delivery of procurement within agreed timeframes and in line with relevant project management methodology, ensuring solutions delivered are responsive to service needs, meet quality standards and are sustainable in a high[1]performance environment.
- Ensure the maintenance of a detailed documentary record of procurement processes, decisions and contractual arrangements, ensuring an audit trail is maintained and documented for probity, accountability and audit purposes.
- Coordinate and oversee related Travel undertaken by departmental staff and contractors and maintain various financial, administrative, reporting and travel registers and databases.
- Undertake various finance activities to support the timely close of the end of month ledger (including assistance with coordination of monthly and annual forecasting budget relevant to the function).
- Management of corporate card process, including follow up of outstanding corporate cards, provide advice with coding queries and systems issues.

We require all applicants that will work with children and young people to undergo an extensive screening process prior to appointment.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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