Dynamic Investment Administrator

3 weeks ago

Melbourne, Australia Kaizen Recruitment Full time

Reputed International Investment Firm
- Opportunity for Career Growth
- Dynamic, Fast Paced Organisation

This is a position for a dynamic Investment Administrator looking to take the next step in their career with a well-established, supportive, and high performing international investment firm.

You will be supporting senior stakeholders to oversee fund administration and operations. In this versatile role, you will be liaising with multiple stakeholders and covering a range of responsibilities including, servicing and supervising a fund by processing and reporting the financial paperwork, ensuring that clients have up-to-date information on their fund’s investment performance and make certain the funds comply with all necessary legal and regulatory requirements.

**Your key responsibilities include**:

- Manage the day-to-day operations of the funds;
- Prepare periodic reports, including performance, valuation and regulatory reports for the funds;
- Maintain up-to-date reconciliations of invested funds, forward estimates of fund commitments and remaining uncommitted funds;
- Manage investor base, including investor on-boarding, capital calls, distributions as well as issuance of shareholder statements;
- Ensure all investment documentation, including investment due diligence files, meet independent audit scrutiny from internal or external stakeholders;
- Prepare regular and ad hoc Board reports relevant to the financial status and performance of the funds as well as any regulatory or other matters requiring Board attention;
- Calculating and processing distribution payments, management and performance fee calculations;
- Interpret Trust Deeds and Investment Memorandums in order to administer each fund competently and accurately;
- Ensure compliance, monitoring and reporting of anti-money laundering obligations;
- Co-ordinating with lawyers/consultants on establishing Fund documents;
- Assisting in business development including, but not limited to, marketing materials, maintaining contact lists (local and overseas).
- 5+ years of experience in the Financial Services industry in fund operations and administration;
- Excellent knowledge of the legal and compliance requirements applicable to Australian Financial Services License holders in the Funds management;
- Strong interpersonal, communication and problem-solving skills;
- Exceptional time management skills to work under pressure while maintaining accuracy;
- Highly organised and able to prioritise and multitask;
- Proactive, self-motivated and display initiative;
- Advanced MS Office skills; AND
- Relevant post-graduate qualification is desirable.

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