Program Manager Back Office

3 weeks ago

Melbourne, Australia Department of Transport Full time

Location: Melbourne | CBD

Job type: Full time / 3 years

Organisation: Department of Transport

**Salary**: Salary not specified

Occupation: Projects

Reference: VG/DOT/IT/1707826

**About Us**

The Investment and Technology Group within the department is responsible for leading investment strategy and providing commercial and information technology services. The Commercial Transactions Division is part of this group and operates as a center of excellence for the department on commercial tenders, negotiations, management, and advisory services. Their portfolio includes various transaction and commercial advisory projects, and planning for retendering and designing new contracts is critical to driving improved commercial outcomes across the transport portfolio. Achieving the best policy and value-for-money outcomes for the State requires robust planning, strategic thinking, and well-run competitive transaction processes.

**About the Role**

**Key accountabilities**
- Collaborates with senior stakeholders to develop effective commercial strategies and build high-risk supplier relationships.
- Leads the setup of complex public and private partnerships such as outsourcing agreements, Joint Ventures, and partnerships.
- Ensures effective governance of supplier relationships both within and outside of the procurement function.
- Identifies and manages various risks, such as commercial, contractual, operational, financial, reputational, ethical, and supply chain risks.
- Develops risk management tools and techniques to identify and prioritize risks to service delivery.
- Drives procurement risk management processes for major projects, and coaches' others within the team on how to conduct risk assessments using established processes and frameworks.

**Key selection criteria**
- Navigates complexities associated with demonstration of capabilities across multiple stakeholders.
- Coaches and mentors' others to enable development of ICT and digital capabilities.
- Translates strategies into programs or projects that enable achievement of outcomes and manages risks for successful project delivery.
- Integrates improved digital and technological capabilities into service delivery processes as a solution architect or project manager.

**Personal attributes**

This individual is skilled in flexibility and adaptability, able to find new ways to deliver outcomes and alter strategies when necessary. They prioritize outcomes thinking, aligning strategies with community needs and removing barriers to achieving those outcomes. They also excel in working collaboratively, building a culture of collaboration, and overcoming barriers to communication with stakeholders.

**Position Outcomes**

**Program Planning and Delivery**

Assisted in the Program Back Office preparation of the PTT solution delivery.

Assisted with the technical scope validation and alignment, highlighting any issues within the delivery of the project, and establishing solutions to mitigate any risks to the delivery of the project.

Developed implementation plans and engaged with all stakeholders to ensure technical operational readiness across Public Transport operators, the Department and suppliers.

Collaboratively worked with the senior leadership to support the strategic planning process and delivery of departmental priorities.

**Leadership** -Effectively led the performance of people through strengthening capability and engagement; and championing a diverse, safe, inclusive culture aligned with the department's values.

**Authoritative Advice **-High quality, authoritative strategic and operational advice provided to Ministers, the Secretary and executive leadership to support transport portfolio objectives and respond to emerging and/or complex issues.

**Stakeholder Management **-Key internal and external stakeholders have been effectually engaged and collaborative partnerships led across the government, the private sector and with the community to integrate and coordinate policy, regulation, and delivery of services.

**Qualifications and Experience**

**Mandatory-** Proven track record of working on significant technology projects in both public and private sectors, with expertise in various procurement models**.**

**Desirable-** Experience in IT procurement within government

Strong track record in leading commercial analysis and advising government initiatives

**Cultural Values**

At DTP, we are commited to building a safe,inclusive and high performance culture through shared actions and behaviours - aligned to our strategy and direction, that empowers our people to deliver on our goals in a constructive way.

To do this we engaged our people in a co-design process to create our own meaningful and fit-for
- purpose values. Our Cultural Values are a true reflection of what values and behaviours our people told us matter to them in the workplace and within our strategy and unique mission. We are commited to living Our Cultural Values - and these a

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