Logistics Coordinator

**Who is EPE?**

EPE is a great Australian success story in the Defence contracting space. As a 100% Australian Veteran-owned business, it supports more than 20 different agencies of the ADF and other Australian government agencies with specialist capability, training, through life support and project management; won the NZDF Minister for Defence Award for Excellence for delivery of its Counter Explosive Hazards project in 2020; and also has significant operations in the U.S. and Indonesia.

**Key Responsibilities**

Freight administration and management including:

- Researching logistics options for movement of equipment domestically and internationally and Freight Quoting
- Receipting Sales Orders from Sales Admin and/or OEM and track delivery schedule
- Forklift driving for goods receipt and other occasional workshop duties as required
- Updating Defence's MILIS (software) system
- Training to be responsible for ensuring import and export permits are in place if required
- Booking all domestic and international freight with freight forwarder or couriers, from 35-40 suppliers from 7-8 different countries
- Tracking deliveries and advising Sales Administrator and Capability Managers/Project Managers of delivery status
- Receipting goods and following inwards goods processes, including co-ordinating conformance checks by Capability Managers
- Independently complete conformance checks, quantity checks, recording serials etc, on approved products (where trained by Capability Managers)
- Prepare all goods for shipping including customer packing lists, complex Defence labelling requirements, palletising, product dimensions and weights, as well as all associated paperwork
- Arrange transport to customer, update PO Register, and return paperwork to Sales Administrator
- Freight compliance tasks including:

- Update and manage freight folders - Demo stock, ITAR products and licenses, EAR products and licences, EDN (export dec) and N10A (import dec) for Trusted Trader
- Ongoing compliance with Trusted Trader
- Ensuring ongoing import/export permits and licenses are obtained and maintained, including NZ
- Develop understanding of ITAR & Trade Treaty requirements for shipping, recording and security
- Coordination of dangerous goods compliance with IATA standards
- Ensure shipping compliance with state, federal and international regulations
- Develop and manage the Demo Kit Logistics system including:

- Inventory of all demo equipment including storage location
- Liaise with OEMs to co-ordinate freight of equipment including transport, import/export requirements, ensuring compliance with all requirements and filing of all correct paperwork
- Arrange all domestic movements including picking equipment, palletising, wrapping, labelling, freighting
- Recording of all demo kit movements
- Maintenance Admin including:

- Assist Maintenance Team with RMA movements and administration
- Assist Maintenance Team with FIIX system data entry

**Other duties including**
- Logistics and administrative tasks and projects as directed by the Operations Director and CFO
- Provide support across all EPE business units
- Carry out all activities in accordance with the EPE Values Statement, Quality Management System, Work Health and Safety Management System, Company and Personnel Policies, and Security Policy and Procedures

**Key Skills and Experience**
- Mature attitude and well presented
- 2 years+ experience in logistics and freight administration ideally from a "Logi" background in Defence
- High level of proficiency with the MS Office suite, internet-based government portals and courier booking and quoting systems
- Experiecne with Defence's MILIS system is very highly regarded
- Able to work autonomously or as part of a team
- Ability to handle a fast-paced and evolving environment with multiple deadlines as required
- Forklift ticket, forklift driving, goods receipt and palletising experience
- Self-motivated with demonstrated initiative/proactiveness and willingness to take on minor projects
- Willingness to learn new systems or develop new systems

If you have any queries about the role please call Ian Jones on 0458 090 911.

**Salary**: $65,000.00 - $70,000.00 per year

**Benefits**:

- Parental leave
- Salary packaging

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Annual bonus

Ability to commute/relocate:

- Spring Hill, QLD: Reliably commute or planning to relocate before starting work (required)

Licence/Certification:

- Forklift Licence (required)

Work Authorisation:

- Australia (required)

Expected Start Date: 24/01/2023